Custodial, BMV, Topsham, Work Centers Only

The State of Maine Department of Administrative and Financial Services, Division of Procurement Services, is requesting quotations for custodial services at the Bureau of Motor Vehicles facility in Topsham, with quotations due April 1, 2019, and a non-mandatory bidder walk-through on March 28. This solicitation is restricted to certified Work Centers as defined in 5 MRSA 1826-B.2; only Work Centers on the approved list at bid closure are eligible to submit proposals.

The scope covers daily custodial services at 125 Main Street, Topsham (approximately 4,202 square feet), performed Monday through Friday between 5:00 PM and 12:00 Midnight. Services include preliminary facility cleaning, restroom sanitation, floor care (sweeping, damp mopping, scrubbing, waxing, and buffing), carpet shampooing, glass and mirror cleaning, dusting, waste removal, and light fixture cleaning. The contractor must furnish all labor, equipment (including HEPA-filter vacuum cleaners, carpet cleaning equipment, and floor buffers), supplies, and materials. All materials must be OSHA-approved, non-flammable, and accompanied by current Globally Harmonized System Safety Data Sheets. The contractor is responsible for personnel background checks and may subcontract no more than 15 percent of total work.

The previous contractor, Goodwill Industries of Northern New England, was paid $18,504.05 annually. The initial contract term runs May 1, 2019, through April 30, 2020, with two optional one-year renewal periods extending through April 30, 2022. Quotations must include monthly pricing for routine daily, weekly, and monthly tasks; per-occurrence pricing for specialized services (machine buffing, carpet steam cleaning, window washing, light fixture cleaning, floor stripping and refinishing); and an hourly labor rate for supplemental services. The contractor must maintain comprehensive insurance including Workers' Compensation, Commercial General Liability of $300,000 per occurrence, and Automobile Liability of $300,000 per occurrence, with the State named as additional insured. Payment is net 30 days upon invoice receipt. The State reserves the right to reject low-cost bids from vendors with documented poor performance or contracts terminated within the preceding five years.