Curriculum-Catalog Management Course Scheduling Solution - RIC

The State of Rhode Island, specifically Rhode Island College (RIC), is seeking competitive sealed proposals for a cloud-based Curriculum/Catalog Management/Course Scheduling solution through RFP25005195. The procurement is designed to acquire a comprehensive technological platform that will support academic course management, catalog development, and scheduling processes. Vendors must submit both technical and cost proposals electronically through the Ocean State Procures system, with proposals due by March 19, 2025 at 2:00:00 PM EDT. A vendor Q&A period is established from February 19, 2025 at 3:00:00 PM EST until March 5, 2025 at 2:00:00 PM EST, allowing potential bidders to seek clarification. The technical evaluation will be conducted by a committee that will assess proposals based on multiple criteria, including technical capabilities, cost effectiveness, and ISBE (Minority/Women/Disabled Business Enterprise) participation. Key proposal requirements include specific insurance coverages, such as $1M general liability, $100K workers compensation, $1M automobile liability, $2M professional liability, and $5M technology errors and omissions coverage.

The solicitation appears open to all qualified vendors without significant restrictive set-aside designations beyond the ISBE participation component. The contract term is structured for three years from the award date, with potential for two additional 12-month renewal periods contingent upon vendor performance and funding availability. While the exact estimated contract value is not specified in the documentation, vendors must submit firm and fixed pricing with their proposals. Bidders are required to complete several mandatory forms, including a Supplemental Bidder Attestation Form and documentation demonstrating ISBE participation. The procurement process emphasizes comprehensive technical capabilities, competitive pricing, and commitment to inclusive business practices. Potential vendors should carefully review all requirements, particularly the insurance specifications and evaluation criteria, to ensure a competitive and compliant proposal submission.