Curriculum and Catalog Management Course Scheduling Solution

The State of Rhode Island is seeking competitive sealed proposals for a cloud-based Curriculum and Catalog Management Course Scheduling Solution through RFP26005995. The solicitation targets qualified vendors to provide a comprehensive technology platform that will support curriculum management, course catalog functionality, and scheduling processes. Proposals must be submitted electronically through the Ocean State Procures system by November 4, 2025, with a vendor Q&A period running from October 7 to October 21, 2025, at 2:00 PM. The technical evaluation committee will assess proposals using a point-based system that considers technical merit, cost, and vendor capabilities. Key vendor qualifications include mandatory insurance coverages: $1,000,000 per occurrence for general liability, $2,000,000 for professional liability, and $5,000,000 for technology errors and omissions. The initial contract term is anticipated to begin in January 2026 and will run for three years, with potential renewal options for two additional 12-month periods contingent upon vendor performance and fund availability.

The procurement emphasizes participation of minority-owned, women-owned, and disability-owned businesses (ISBEs), with vendor ISBE participation rates factoring into proposal evaluations. The state allows for potential subcontracting and requires detailed vendor disclosures, including compliance with state regulations on political contributions and anti-boycott provisions. While specific budget ranges are not explicitly stated, the comprehensive insurance and technology requirements suggest a significant investment in the selected solution. Vendors must demonstrate robust capabilities in developing and implementing cloud-based platforms that can effectively manage academic curriculum, course catalogs, and scheduling processes. The procurement process is designed to ensure competitive selection, with a focus on technical capability, cost-effectiveness, and support for diverse business participation. Interested vendors must carefully review all solicitation documents and prepare comprehensive proposals that address the state's technical requirements and evaluation criteria.