Culvert pipe for RD bailey WMA

The West Virginia Division of Natural Resources, Wildlife Resource Section, issued a Request for Quotation (RFQ) on September 15, 2015, for culvert drainage pipe materials and delivery services for the R.D. Bailey Wildlife Management Area located in Wyoming County, West Virginia. This procurement seeks quotations for five line items: 40 feet of 72-inch oval-shaped galvanized steel corrugated pipe with 12-gauge minimum thickness and one connecting band assembly; 40 feet of 18-inch plastic double-walled corrugated pipe with smooth interior and integrated bell-and-spigot fittings; and 120 feet of 24-inch plastic double-walled corrugated pipe with smooth interior and integrated bell-and-spigot fittings, along with lump sum delivery charges to the designated delivery location. All materials must be delivered to the R.D. Bailey Lake Wildlife Management Area within 72 hours of notice, with vendors required to operate under all weather conditions and maintain sufficient inventory to fulfill contract obligations. Vendors must submit unit prices on a per-foot basis including all delivery charges to the designated delivery area at the Division of Natural Resources District IV Office in Beckley, West Virginia, with pricing evaluated on a lowest overall total cost basis; award may be granted to multiple vendors based on location and lowest cost considerations. Technical questions were due by September 21, 2015, and all quotation responses were due by September 28, 2015, at 3:00 PM to the Division of Natural Resources Property & Procurement Office in Charleston, West Virginia. Vendors must designate a primary contract manager available during normal business hours, provide quarterly reports and annual summaries of purchases, and arrange returns of unacceptable items at vendor expense.

The solicitation documents do not identify any specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information for this procurement. Vendors may apply for West Virginia vendor preferences under State Code 5A-3-37 by submitting a Vendor Preference Certificate with their bid. Prior to contract award, the successful vendor must be registered with the West Virginia Purchasing Division, provide required bonds or alternative securities, furnish proof of applicable insurance and licenses, and execute a notarized Purchasing Affidavit confirming no outstanding debt to the state exceeding $1,000. The contract is structured as an open-end continuing contract with no specified expiration date, with pricing firm for the contract life unless otherwise specified, and payment made in arrears following delivery and acceptance of goods. Standard delivery terms are F.O.B. destination, though emergency orders may include separately invoiced delivery costs reimbursable to the Agency. No specific contract award value or budget range is disclosed in the available solicitation documents.