CTA25030 IFB

The California Tahoe Conservancy is issuing an Invitation for Bid (IFB) for portable restroom rental and maintenance services at nine recreation sites located on the North, West, and South shores of Lake Tahoe across El Dorado County, the City of South Lake Tahoe, and Placer County. The procurement requires delivery and removal of portable restrooms consisting of three ADA-compliant units and six standard units with secondary containment, three weekly maintenance services at each deployed location, three on-call maintenance services in the North Lake Tahoe region, and one on-call standard restroom with maintenance services for emergency deployment. The contract term runs from May 18, 2026, through October 31, 2026, with the Conservancy retaining the right to terminate upon 30 days' notice, in which case the contractor receives pro rata payment. Award will be made to the lowest responsive responsible bidder based on the lowest lump sum bid price. Key deadlines include a question submission deadline of March 9, 2026, with responses issued by March 16, 2026, a final bid submission deadline of March 30, 2026, at 11:59 a.m. with bid opening at 1:00 p.m. the same day, a Notice of Intent to Award scheduled for April 6, 2026, and a proposed award date of April 27, 2026. Bidders must submit bids by email to procurement@tahoe.ca.gov and are encouraged to examine work sites in advance. Prevailing wage and labor code compliance requirements do not apply to this contract, though contractors must comply with all applicable state and local laws regarding environmental protection, waste disposal, air quality, noise control, and vehicle code requirements.

The IFB includes a five percent Small Business/Microbusiness preference for certified bidders and a three percent Disabled Veteran Business Enterprise (DVBE) incentive, which reduces bid prices for evaluation purposes only without displacing small business awards. DVBE participation is optional but incentivized; contractors claiming DVBE participation must submit the Prime Contractor DVBE Subcontracting form within 60 days of final payment and certify all payments to DVBE subcontractors within the same timeframe. No protest rights exist under this contracting method per Government Code Section 14838.5. The Conservancy reserves the right to inspect portable restrooms upon delivery and after maintenance and may cancel the contract if services are deemed unsatisfactory. No incumbent vendors or current contractors are identified in the procurement documentation. The specific award value or budget range for this contract is not disclosed in the available solicitation materials.