CS269001 Laundry Services

The California Department of Developmental Services is soliciting sealed bids for laundry services at the Canyon Springs Community facility located at 69696 Ramon Road, Cathedral City, California, through an Invitation for Bid (IFB) process. The procurement encompasses general laundry services, healthcare laundry services compliant with Title 22 regulations, and ancillary services including bundling, counting, sorting, and plastic wrapping of linens and clothing items. The facility processes approximately 6,000 pounds of laundry per month, though DDS does not guarantee any minimum volume. The selected contractor must possess a minimum of three years of experience providing laundry services to commercial accounts with onsite production capabilities and provide three professional references for similar work completed within the last three years. The contractor must be legally constituted and fully incorporated by the bid submission deadline, qualified to do business in California, and must not have had a contract terminated with CDDS within the past 18 months. Pricing shall be quoted as flat per-pound rates for standard laundry and healthcare laundry services, with additional per-trip delivery charges and rates for bundling, sorting, counting, and plastic wrapping services; award will be made to the lowest responsive responsible bidder. Critical deadlines include a question submission deadline of February 6, 2026 by 10:00 AM Pacific Standard Time, with answers posted by February 18, 2026; sealed bid submissions due February 25, 2026 at 1:00 PM Pacific Standard Time with bid opening on February 26, 2026 at 11:00 AM; bid evaluation scheduled for March 5, 2026; notice of intent to award on March 10, 2026; and proposed award date of March 24, 2026. The contract term extends from July 1, 2026 through June 30, 2028, with one optional one-year renewal extension available at the original rates submitted by the contractor. A pre-award site inspection of the contractor's facilities is required to verify compliance with Title 22 standards.

No set-asides or disadvantaged vendor enterprise (DVBE) participation requirements have been established for this solicitation, and all qualified bidders meeting the minimum criteria are eligible to respond. The procurement contains no identified incumbent vendors or existing contractor information within the provided documents. Contractors must comply with comprehensive regulatory and operational requirements including Title 22 licensing standards, HIPAA Business Associate Agreement provisions for protection of protected health information, California Department of Developmental Services Sexual Harassment Prevention Policy mandates, and maintenance of general and professional liability insurance with minimum coverage of $1,000,000 per occurrence and $3,000,000 aggregate. The contractor must maintain a maximum 72-hour turnaround schedule for laundry processing, preferably three days per week Monday through Friday, and provide laundry cart transportation with maximum dry weight of 500 pounds per cart. Compensation includes monthly payment in arrears for services rendered at per-pound rates, flat delivery charges per trip, and eligible monthly fuel surcharge adjustments calculated against the U.S. Energy Information Administration's national diesel fuel average. Additionally, the State shall reimburse the contractor at the CalHR-established blended rate per hour for providing health, dental, and vision benefits to employees, paid monthly in arrears based on actual hours worked with a monthly maximum per employee. No specific award value or budget range is disclosed in the solicitation documents, with the understanding that DDS does not guarantee minimum monthly volume and that payments are contingent upon Project Representative approval of acceptable work performance.