Crushed Stone & Gravel (2026)

Dane County, Wisconsin's Highway & Transportation Department issued Request for Bid (RFB 2026-RFB-002) on January 23, 2026, for the procurement of crushed stone and gravel materials on an as-needed basis. The solicitation encompasses 61 line items organized into five categories: crushed stone products ranging from 3/4" to 3" in various grades (13 items), gravel and dirt materials including pit run gravel, sand types, and topsoil (14 items), highway debris disposal services priced by weight (6 items), highway debris disposal services priced by tri-axle and quad-axle loads (12 items), and landfill stone and gravel delivery services to Dane County Landfill Site #2 located at 7102 Maahic Way, Madison, Wisconsin (8 items). All materials must comply with Wisconsin Division of Highways Standard Specifications for Road and Bridge Construction (2026 edition) and applicable OSHA and Wisconsin Department of Commerce safety standards. Vendors must carry Commercial General Liability insurance at $1,000,000 per occurrence, Business Auto Liability insurance at $1,000,000, Environmental Impairment Liability insurance at $1,000,000, and Workers' Compensation insurance at Wisconsin statutory limits, with Dane County named as an additional insured. The County requires standard delivery within 24 to 36 hours of order placement, with same-day delivery occasionally required for orders placed before noon, and orders exceeding seven loads must utilize a minimum of two trucks. Proposal submission is due February 23, 2026, at 2:00 PM through the County's eProcurement Portal, with a vendor question deadline of February 13, 2026, at 4:00 PM; site visits are available upon request by contacting Purchasing Officer Hazel Schuster at schuster.hazel@countyofdane.com or (608) 896-3861. Unit prices must be fixed for the full calendar year of 2026 and quoted on a loaded basis, including all labor, delivery, materials, equipment, and associated costs, with the County reserving the right to award on a per-item basis or total net bid, whichever proves most advantageous while considering product availability, vendor proximity, and quality.

Dane County Ordinance specifies that local vendor preferences do not apply to this bid for sand, gravel, salt, asphalt, and concrete, meaning no set-aside designations or disadvantaged enterprise restrictions are indicated for this procurement. The solicitation does not identify incumbent vendors or current contractors, nor does it reference specific existing infrastructure or technology requiring integration. Unless otherwise specified in the bid documents, all materials shall be picked up at the vendor's quarry by Dane County rather than delivered by the vendor. The County reserves the right to award the bid to the lowest-cost vendor while considering product availability, vendor proximity to minimize hauling costs, and product quality, and retains the authority to reject any or all bids and negotiate contract terms with selected proposers. The contract will be effective for one year from the purchase order date or contract execution date, with payment made within 30 days of receipt and acceptance of goods. No specific budget range or award value is provided in the solicitation documents.