CROC Data Center Liebert - HVAC Replacement

Palm Beach County's Facilities Development & Operations Department (Capital Improvements Division) is soliciting sealed quotes and bids for Project P-2026-000031, involving the complete removal and replacement of two existing Liebert HVAC systems at the Water Utilities Department data center located at 8100 Forest Hill Blvd, West Palm Beach, Florida. The procurement requires qualified contractors to furnish all labor, materials, equipment, permits, and supervision to replace the systems on a like-for-like basis, including the supply of temporary air conditioning to maintain data center temperatures between 68°F and 72°F during the replacement process. Key deliverables include removal and storage of hurricane tie-down cables, replacement of condenser liquid-tight conduits and exterior line set insulation with UV protective coating, installation of new hard-drawn K-type copper piping with stainless steel drain pans, reconnection of existing disconnects, and coordination with Electronic Services and Security for fire alarm and smoke detector system integration. Contractors must be pre-qualified under Palm Beach County's Annual Contract for HVAC Services, with qualification applications due at least 10 days before the bid deadline of May 28, 2026, at 2:00 p.m. A mandatory pre-bid conference will be held on May 5, 2026, at 10:00 a.m. at the CROC facility. Substantial completion is required within 150 calendar days from Notice to Proceed, with liquidated damages of $180 per day for delays. Contractors must provide a 12-month warranty on all equipment, materials, and labor, plus extended warranties covering the 2nd through 5th year compressor and 5th year parts and labor. If the contract value exceeds $200,000, bid security and a public construction bond equal to 100 percent of the contract amount are required.

This procurement is subject to Palm Beach County's Small Business Development (SBD) Program requirements, with all bidders required to submit OSBD Schedules 1 and 2 identifying all proposed subcontractors and Small Business Enterprise (SBE) participation. An Affirmative Procurement Initiative (API) for SBE price preference applies, allowing certified SBE bidders within 10 percent of the lowest non-SBE bid to receive award consideration. All contractor employees must obtain Critical Facilities and CJI Facilities Background Checks and Water Utilities Department ID badges prior to work commencement. The project is not subject to the County's Living Wage Ordinance, and all contractors must execute a Nongovernmental Entity Human Trafficking Affidavit. Confidential building plans and drawings are available only through direct contact with the procurement office at FDO-CID-Bids@pbc.gov or (561) 233-0261, and the Invitation for Quote/Bid and qualification applications are accessible through the County's online Vendor Self-Service system. No specific contract value or budget range has been publicly disclosed in the available procurement documents.