Crescent Lake Bark Beetle Non-Commercial Thinning

The Oregon Department of Forestry (ODF) is issuing a Request for Quote (RFQ) for non-commercial thinning and removal of damaged and diseased trees on approximately 49 acres of private land within the Klamath-Lake District in Crescent Lake, Oregon, located in Jackson County. The procurement requires contractors to furnish all equipment, supervision, and labor services to complete the project by June 30, 2026. Key deliverables include selective retention of conifers greater than 10 inches in diameter at breast height (DBH), removal of pines less than 10 inches DBH, hand piling of slash materials less than eight inches in diameter, and construction of covered piles meeting specific height and diameter requirements, with piles positioned at least 15 feet from stream banks and other designated features. Contractors must maintain a valid Oregon Farm/Forest Labor Contractor License from the Bureau of Labor and Industries (BOLI) and employ a minimum work crew of eight experienced workers with qualified supervisors possessing approximately two years of relevant experience and one year of crew supervision experience. Pricing will be evaluated on a lowest-total-cost basis, with award determined by the lowest total amount submitted by a responsible and responsive bidder; pricing must include all travel, per diem, transportation, and other expenses with no separate compensation for travel time, move-in, move-out, or demobilization costs. Electronic quotes must be submitted through the OregonBuys platform no later than April 10, 2026, at 12:00 PM PST, and must include the completed Bidders Authorized Representative Form (Attachment 1) and Pricing Submittal Form (Attachment 2). Payment will be made only for inspected acres that meet acceptable work quality standards, and the ODF reserves the right to reduce acreage during the Intent to Award phase to remain within budget or award fewer quantities than estimated.

The solicitation does not contain specific set-aside designations for disadvantaged enterprises, minority-owned businesses, women-owned businesses, or emerging small businesses; however, contractors must certify compliance with Oregon's non-discrimination requirements and maintain written sexual harassment and discrimination prevention policies per HB 3060. Bidders are classified as either resident bidders (those who have paid unemployment or income taxes in Oregon during the twelve calendar months preceding bid submission and maintain a business address in the state) or non-resident bidders, with non-resident bidders required to disclose their state of residency and identify any preference percentages or preferences received in their home state's government contracting. Contractors assume all risk of site investigation and are solely responsible for their cost estimates; the ODF does not warrant the accuracy of any provided estimates or information regarding land characteristics, conditions, or density of the treatment area. Contractor costs for fire suppression resulting from contractor operations or negligence are the contractor's responsibility, and the contractor must maintain comprehensive insurance coverage as specified in the contract. The specific not-to-exceed contract amount is not disclosed in the available documentation; however, the ODF reserves the right to award all, part, or none of the offered items based on considerations including price, experience, expertise, product functionality, suitability for purpose, and contractor responsibility under Oregon Revised Statutes 279B.110. All work product, deliverables, and intellectual property created under the contract become the exclusive property of the State of Oregon.