Cremation Services

Collin County Medical Examiner's Office is soliciting quotes for cremation services for abandoned or unclaimed decedents, with quotes due June 18, 2026 at 2:00 p.m. under Quote 2026-286. The County reserves the right to award to one or more vendors and may establish primary, secondary, and tertiary awards. No set-asides or preferences are stated.

Qualified funeral homes, crematories, or mortuary service providers must hold current Texas Funeral Service Commission licenses and demonstrate at least five years of continuous operation. The scope covers pickup, transportation, cold storage, cremation, and final disposition of remains for decedents under the Medical Examiner's jurisdiction on an as-needed, non-exclusive basis. The solicitation explicitly excludes embalming, visitation, and viewing services. Vendors must maintain on-site refrigerated storage for at least three decedents, respond within twenty-four hours of notification, complete cremation within fourteen days of receipt, and return remains within 120 days. Pricing must itemize separately for standard adult cremation (up to 300 lbs.), bariatric cremation (over 301 lbs.), infant or fetal cremation (350 grams to 12 months), child cremation (age 1 to 13 years), and transportation services. No subcontractors are permitted.

The estimated annual expenditure is $17,500 based on approximately twenty decedents annually, though actual volumes are not guaranteed. The contract term is one year commencing on or after July 1, 2026, with three optional one-year renewal periods. Funding is subject to annual budget approval and Texas statutory limitations on multi-year obligations.

Vendors must carry commercial general liability ($1,000,000 per occurrence), workers compensation, commercial automobile liability, professional liability, and umbrella coverage ($1,000,000) before work commences. All vendors must complete and file a Conflict of Interest Questionnaire under Texas Local Government Code Chapter 176 with the County's records administrator no later than seven business days after becoming aware of required disclosures or after beginning contract discussions. Questions are due June 1, 2026 at 2:00 p.m. Award shall be made within ninety days of the submission deadline.