Crane Removal and Replacement at FMS Ashland

The Commonwealth of Kentucky's Finance and Administration Cabinet, Division of Facilities Management, solicits qualified vendors for crane removal and replacement services at the Facilities Management System (FMS) in Ashland, Boyd County, Kentucky, through Request for Bid (RFB 758 2200000548). The procurement encompasses removal of an inoperable R&M series electric wire rope hoist with motorized trolley system and installation of a comparable CXT Series replacement unit meeting specific technical specifications: 5-ton lift capacity, 19-foot lift height, 208-3-60 voltage, 20/3 FPM lifting speed, 65 FPM VFD trolley speeds, hook-operated control limit switch, and strain gauge overload device. The scope of work includes all labor, materials, equipment, supervision, permits, licensing, load testing, and vendor disposal of the obsolete unit. Prospective bidders must schedule mandatory site visits at the Ashland FMS shop location (926 Summit Road, Ashland, Kentucky 41101) Monday through Friday from 9:00 AM to 3:00 PM and submit completed Site Visit Validation Forms with their bids; written vendor questions are due April 11, 2022, at 10:00 AM ET, and bids must be submitted electronically through the Kentucky eProcurement system by April 20, 2022, at 1:30 PM ET. Award will be determined on a best value basis using measurable criteria with Price weighted at 90 points and Earliest Completion weighted at 10 points; the lowest-priced compliant bid receives maximum points with proportional scoring for other bids. All proposed pricing must remain valid for 60 calendar days following the bid due date, and work shall be conducted during regular hours (6:00 AM to 4:30 PM ET, Monday through Friday), with penalties of 1 percent per day assessed for delays beyond the contracted completion date.

Kentucky resident bidders receive reciprocal preference in evaluation, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofits serving individuals with severe disabilities receive preference awards of 20 percent and 15 percent of maximum points respectively. All bidders must be registered in the Commonwealth eProcurement System prior to submission, provide proof of active liability and workers' compensation insurance, obtain all required electrical and local permits (reimbursed at actual cost), and comply with the Annual Affidavit for Bidders requirements, which include attestations regarding Kentucky statutory compliance for campaign finance, sales and use tax registration, state tax compliance, and trade restrictions. Bidders proposing alternate brands or specifications must submit descriptive literature for equality verification; failure to provide sufficient documentation results in bid rejection as non-responsive. This is a one-time service contract with no renewal options specified, and pricing shall be submitted as a firm, fixed price quoted F.O.B. Destination Freight Prepaid and Allowed, exclusive of federal excise tax and Kentucky sales or use tax. The contract value is not specified in the solicitation documents, and no incumbent vendor or current contractor information is disclosed.