Crane and Hoisting Inspection, Testing and Certification

The City of Orlando's Procurement and Contracts Division is seeking a comprehensive crane and hoisting inspection, testing, and certification services contract through Invitation for Bid (IFB25-0382). The procurement covers detailed inspection, testing, certification, and potential repair services for various cranes, hoists, and hydraulic units located across multiple Water Reclamation facilities, including Water Conserv I and II, Iron Bridge Regional WRF, and numerous lift stations. The contract requires the selected vendor to perform annual and quarterly inspections for fixed and mobile equipment with load capacities ranging from 0 to 160,000 lbs, covering 41 pieces of equipment from manufacturers like Wright, Sala, Harrington, R&M, Yale, and others. Bid responses are due electronically by September 16, 2025, at 2:00 PM, with a virtual bid opening scheduled for the same day. The contract will have an initial three-year term with the potential for three additional twelve-month renewals, potentially extending the total contract period to six years. The city will evaluate bids on a "lump sum" basis but reserves the right to award by group or individual item, with pricing structured across six categories including fixed and mobile equipment inspections, additional services, and parts/materials markup.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly noted in the provided documentation. The equipment inventory suggests a complex infrastructure maintenance requirement, with potential annual contract values likely ranging between $50,000 and $250,000 depending on the comprehensive inspection and potential repair services required. Bidders must submit all required documentation electronically, including references, certifications, insurance proof, and a W-9, with incomplete submissions potentially resulting in bid disqualification. The existing infrastructure includes a diverse range of lifting equipment distributed across multiple facilities, with equipment capacities ranging from 1/2 ton to 65 ton. Successful vendors will need to demonstrate expertise in crane and hoist inspection, adherence to safety standards like ANSI B30.16 and OSHA 1926, and the capability to provide detailed inspection reports documenting the mechanical integrity and operational safety of the city's material handling equipment.