CPOC 5-year Promotional items

The City of Pennsylvania is conducting a micro purchase solicitation for CPOC 5-year Promotional Items, with proposals due by May 12, 2026. This procurement seeks to acquire promotional merchandise bearing the City's office logo, including specific items such as high-speed personal mini fans, dog bag dispensers with flashlights, lip balm moisturizer balls, 16-ounce bistro ceramic coffee mugs, 25-ounce double-wall water bottles with digital inkjet capability, non-woven shopping tote bags, 13-inch folding hand fans with cloth, and 9-inch flying discs. The contract will be awarded as a whole or by individual line item, whichever provides the best value to the City, to the lowest responsive and responsible bidder. All interested sellers must submit complete quotes for every item listed to be eligible for award consideration, and no delivery or provision of services shall commence until formal notification is received from the City department. The evaluation criteria emphasize price competitiveness combined with bidder responsibility, with the City reserving the right to evaluate offers on a line-item basis if doing so yields superior overall value than a single-vendor award.

The City has implemented an LGBTQ Applicant Opportunity Data Form to encourage participation from LGBTQ-owned enterprises, requesting voluntary demographic information regarding beneficial ownership and control by LGBTQ individuals, current certifications through the National LGBT Chamber of Commerce (NGLCC) and its Philadelphia affiliate the Independence Business Alliance (IBA), and involvement of certified LGBTQ subcontractors. Bidders may also hold certifications from other recognized entities including the Eastern Minority Supplier Development Council (ESMDC), Pennsylvania Unified Certification Program (PAUCP), Disability:IN, or the Women's Business Enterprise National Council (WBENC). No incumbent vendors or current contractors have been identified in the available documentation. The micro purchase structure and the absence of specific budget ranges or award values in the provided materials indicate this is a streamlined procurement process; however, the five-year contract term suggests a significant cumulative value and ongoing supply relationship with the successful vendor(s).