CPA's 2027-009 Copy Paper, Colored & Odd Sizes Bid

Cooperative Purchasing Agency (CPA), a non-profit warehouse serving 35 Georgia school systems, is soliciting bids for copy paper, colored paper, and cover stock supplies under Bid #2027-009, with bids due September 10, 2026 at 10:45 a.m. and bid opening at 11:00 a.m. the same day. This is a cooperative purchasing vehicle; awards will serve multiple school districts across Georgia.

The scope covers 39 line items: standard white copy paper in legal and 11" x 17" sizes, colored copy paper in specified brands (Astrobrights, Eagle Color, Pacon) and hues, pastel-colored options, specialty papers including parchment, and 65–67# cover stock in corresponding colors. Estimated annual quantities range from 30 to 2,000 units (packages or reams) per item. Physical samples and completed bid forms must be submitted by the deadline; samples should be submitted separately from bid documents.

The contract runs January 1, 2027 through December 31, 2027. All pricing must be quoted per unit (ream or package as specified) on an F.O.B. destination basis, including all freight and delivery to the CPA warehouse in Cleveland, Georgia. CPA is exempt from state and federal sales taxes, which vendors must deduct from quoted prices. Payment terms are Net 30 after purchase orders. Vendors may establish minimum order requirements by dollar amount, case quantity, or weight, clearly specified on bid forms.

New vendors must provide at least three references and a completed W-9 form. CPA reserves the right to award individual items or combinations thereof, reject any or all bids, cancel purchase orders for non-performance, and remove vendors from the bidders list for failure to meet delivery specifications or product deviations. Vendors submitting no bids for two consecutive years are automatically removed from the list.

Bids may be emailed to bids@cpa4schools.com or mailed to PO Box 217, Cleveland, GA 30528 (USPS only).