Covered Wagons - Resolicitation

The State of Utah, through its Division of Purchasing and Division of Parks and Recreation, issued an Invitation for Bid (IFB) numbered AS19056-1 for the procurement of two covered wagons to serve as overnight lodging options at East Canyon State Park. The solicitation sought covered wagons that specifically meet the detailed specifications outlined in Attachment B of the bid document. The procurement process required electronic bid submissions through SciQuest, with a strict prohibition against multiple or alternate bids. The bid opening was scheduled for November 1, 2018, at 2:00 PM MDT, with a closing date of November 9, 2018, at 2:00 PM MDT. Evaluation criteria focused on identifying the lowest responsive and responsible bidder, with responsiveness determined by compliance with prerequisites, terms and conditions, and mandatory minimum requirements. Bidders were required to maintain applicable federal, state, and local licenses and were restricted from communicating with procurement unit staff except through the designated procurement officer. The solicitation also allowed for potential modifications to incorporate new technology or technological upgrades related to the procurement item.

The bid documents did not explicitly mention specific set-aside designations or restrictions on respondent organizations. Conestoga Wagon Co. LLC was ultimately awarded the contract, suggesting they were the successful bidder meeting all procurement requirements. While specific budget ranges were not detailed in the provided documentation, the procurement was for two covered wagons with an optional delivery deadline of December 31, 2018. The solicitation indicated potential flexibility for technological upgrades, which suggests the state was open to innovative solutions that could enhance the overnight lodging experience at East Canyon State Park. Bidders were required to provide comprehensive company information and respond to specific vendor questions as part of their submission. The procurement approach emphasized technical compliance, responsible bidding, and the ability to meet the specific operational needs of the state park's lodging infrastructure.