Court Reporting & Transcription Services

The Maryland Administrative Office of the Courts (AOC) is soliciting bids through Invitation for Bids K27-0014-25A to provide court reporting and transcription services on an as-needed basis for the Commission on Judicial Disabilities (CJD), with no guaranteed minimum usage. The AOC seeks qualified vendors to attend and record CJD proceedings in both in-person and virtual formats, prepare transcripts and audio recordings, and transcribe previously conducted proceedings. Prospective bidders must possess at least three years of experience providing similar services and hold valid court reporter certification from a national or state certifying body, with references from at least three distinct customers within the past five years required for evaluation. Deliverables include original paper transcripts with electronic copies, electronic copies only, and expedited delivery options ranging from 15-day to same-day service at specified unit rates per page, along with various shipping options including next-day courier, overnight, two-day, three-day, and standard ground delivery. The resulting contract will have a base term of one year from execution with four optional one-year renewal periods at the AOC's sole discretion. Bids must be submitted electronically through the Maryland Judiciary Procurement Portal by May 20, 2026, with evaluation criteria emphasizing responsive and responsible bidding based on most favorable pricing and compliance with specified maximum unit rates not to exceed those outlined in the Court Reporting Manual and Bid/Price Proposal Form (Attachment E).

No specific set-asides or disadvantaged enterprise restrictions have been established for this solicitation; however, Minority Business Enterprises (MBEs) and Veteran Small Business Enterprises (VSBEs) are encouraged to respond as prime contractors. The successful bidder must maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 combined single limit/$2,000,000 annual aggregate), Worker's Compensation ($500,000 per accident and disease), Cyber Liability & Data Breach Insurance ($2,000,000 per occurrence), and Professional Liability/Errors & Omissions ($1,000,000 per occurrence/$3,000,000 annual aggregate), and must comply with all AOC information security policies, background check requirements, and CJIS criminal background screening. The solicitation does not identify any incumbent vendors or require integration with existing infrastructure or technology systems. Pricing shall be submitted according to the Bid/Price Proposal Form with unit prices for transcription services ranging from $3.00 per page (electronic copies only) to $8.00 per page (same-day expedited delivery), with shipping fees and minimum/late-start fees as specified; total contract value is not to exceed an amount specified by the AOC Procurement Officer without express written consent, though no specific budget range is disclosed in the solicitation materials. Invoicing must occur within thirty days of providing final transcripts or audio recordings, with payment due within thirty days of acceptance and receipt of a proper invoice.