Court Reporting Services_OIG

The Texas Health and Human Services Commission (HHSC) Purchasing and Contract Services (PCS) is seeking a full-service registered court reporting firm for its Office of Inspector General (OIG) through Solicitation HHS0015839. The procurement will establish a contract for comprehensive court reporting services, including certified court reporters, videography, and litigation support services. Required deliverables encompass attending depositions and hearings, transcribing testimony, making audiovisual recordings, serving subpoenas, and retrieving records. Bidders must be registered with the Judicial Branch Certification Commission and have court reporters with a minimum of three years of relevant experience. The initial contract term will run from September 1, 2025, to August 31, 2026, with potential for up to four one-year renewals. Proposals are due by July 11, 2025, at 10:30 AM, and the contract will be awarded based on best value, considering factors such as meeting specifications, performance delivery capabilities, and pricing. Evaluation will focus on the bidder's ability to provide comprehensive legal support services, compliance with technical requirements, and competitive pricing.

The solicitation includes a Historically Underutilized Business (HUB) Subcontracting Plan with a 26.0% utilization goal for All-Other Services Contracts. All respondents must submit a comprehensive HUB Subcontracting Plan, regardless of their HUB status, for contracts expected to exceed $100,000. Vendors must demonstrate good faith efforts to include HUB subcontractors through various methods, such as direct subcontracting with HUB firms or participating in a Mentor-Protege Program. While specific award values are not explicitly stated, the comprehensive nature of the services suggests a significant contract opportunity. Bidders must provide detailed documentation, including three verifiable references, company operational capabilities, and compliance with various state and federal regulations. Failure to submit a compliant HUB Subcontracting Plan or to implement the plan in good faith could result in the response being deemed non-responsive, potential contract breach, and possible debarment from state contracting for up to five years.