Court Reporters Services - UPDATED

The Tennessee Department of Commerce and Insurance is soliciting court reporter services through Solicitation #33501-261025, seeking comprehensive reporting support across all departmental divisions and program areas. The procurement encompasses a wide range of professional services including appearances at hearings, depositions, board meetings, and full transcript preparation, certification, and delivery. Qualified contractors must be licensed court reporters in good standing with the Tennessee Department of Commerce and Insurance, with strict requirements to maintain appropriate insurance and comply with Tennessee Board of Court Reporting Uniform Transcript Guidelines. The contract will run from the effective date through June 30, 2030, with a response deadline set for October 29, 2025, at 2:00 p.m. Central Time. Key dates include a planned Notice of Intent to Award on November 5, 2025, and contract signature transmission on November 13, 2025. The state has established a detailed pricing structure, including $600 for full-day services, $400 for half-day services, $50 per hour for overtime, and varying transcript rates based on delivery speed ($5 for regular, $10 for expedited, and $12 for next-day delivery).

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The maximum contract liability is established at $55,000, providing a clear budgetary framework for potential contractors. Vendors must adhere to state and federal regulations governing court reporting services and demonstrate comprehensive professional capabilities. The compensation structure and contract terms suggest this is an open competitive procurement seeking the most qualified and cost-effective court reporting service provider. Contractors will be expected to provide high-quality, timely reporting services across multiple departmental contexts, with flexibility to support various meeting and hearing formats. The detailed pricing schedule and specific service requirements indicate the state's intent to secure a reliable, professional court reporting vendor capable of meeting diverse administrative and legal documentation needs.