Cost Estimating On-Call Services

The City of Phoenix Housing Department is conducting a Request for Qualifications (RFQu FY26-086-02) for Cost Estimating On-Call Services, seeking professional cost estimating services for various city projects. The contract will be a five-year agreement from February 1, 2026, through February 1, 2031, with services focused on developing detailed cost estimates, reviewing capital improvement costs, constructing construction schedules, and performing construction valuation and life cycle cost analyses. Offerors will be evaluated using a comprehensive point-based system that considers project understanding, staffing information, reference checks, design and construction administration experience, and pricing proposal. Key procurement dates include a non-mandatory pre-offer conference on August 13, 2025, written inquiries due by August 15, 2025, and offer submissions due by September 8, 2025, at 3:00 pm. The evaluation will assess technical components on a pass/fail or point basis, with the pricing proposal worth 10% of the total evaluation score. While the City anticipates significant activity under the contract, no specific service quantities are guaranteed.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The pricing proposal document requires bidders to provide detailed unit pricing for various professional roles, including Principal/Project Executive, Project Director, Senior Project Director, Project Manager, Senior Cost Estimator, Cost Estimator, and Administrative Assistant. Bidders must submit comprehensive documentation, including licensing requirements, references, conflict of interest disclosures, and a detailed pricing proposal following the city's specified format. The contract will be funded through the City of Phoenix Housing Department, though specific budget ranges are not disclosed in the available documentation. Contractors must complete reference checks, with each reference potentially earning up to 3 points (total 12 possible points) through a comprehensive performance evaluation process. The evaluation will consider factors such as business relationship, team consistency, problem-solving, project completion, work quality, and innovation, with references rating the contractor on a 1-4 scale.