Correctional Health Care Services

The Commonwealth of Pennsylvania Department of General Services is seeking proposals for comprehensive Correctional Health Care Services across the state's Department of Corrections (DOC) facilities. The Request for Proposals (RFP #6100019380) requires offerors to submit proposals for two distinct Lots: Lot 1 covers base services for correctional institutions and community centers, including nursing and medical records staffing at specific facilities, while Lot 2 encompasses base services plus broader nursing and medical records staffing across nearly all institutions. Key deliverables include providing on-site physician coverage, specialty services, outside hospitalization, and implementing an electronic medical record system for an inmate population of approximately 47,000. Mandatory requirements include attending a pre-proposal conference, executing a non-disclosure agreement, and submitting separate technical, cost, and disadvantaged business proposals for each Lot. The proposal due date is November 18, 2011 at 1:30 PM, with a proposed contract term of 5 years and potential for five 1-year renewals. Evaluation will focus on comprehensive medical service capabilities, staffing plans, electronic medical record implementation, and cost structures.

The RFP encourages participation by small and socially disadvantaged businesses as prime contractors, joint ventures, and subcontractors. Offerors must provide performance and payment bonds of $5 million each, totaling $10 million in bonding. The contract requires providers to adhere to specific pricing constraints, including Pennsylvania hospitals charging no more than Medicaid rates for inpatient services and providers charging no more than Medicare rates for outpatient services. Existing infrastructure includes separate contracts for mental health and pharmaceutical services that the selected vendor must collaborate with, and an expectation of implementing a comprehensive electronic medical record system within six months of contract award. While specific budget ranges are not explicitly stated, the cost submittals require detailed annual breakdowns including flat monthly charges, per diem rates, and costs for various medical services. The Commonwealth will evaluate proposals based on a total 5-year contract term and will not accept caps on the vendor's liability for hospitalization and other services.