Corporate Sponsorship Consultant Services

Closed State & local contract opportunity

Solicitation number
2024-135
State
Florida
Responses due

Opportunity facts

Jurisdiction
Point of contact

Opportunity details come from procurement.opengov.com. Updated .

About this opportunity

Written by GovTribe AI ·

The City of St. Cloud in Florida is seeking a Corporate Sponsorship Consultant Services provider through Request for Proposal (RFP) #2024-135, with proposals due by September 12, 2024, at 10:00 am. The primary objective is to retain a firm capable of developing naming rights and obtaining sponsorships for city assets and events, focusing on periodic, signature, and community-based opportunities. Minimum bidder qualifications are extensive, requiring thorough knowledge of corporate sponsorship consultation services, federal/state/local regulatory requirements, and ability to manage multiple sponsorship opportunities simultaneously. The evaluation will be point-based, allocating 40 points for qualifications and experience, 30 points for project understanding and methodology, and 30 points for proposed fee structure. Deliverables will include identifying sponsorship targets, valuing and packaging opportunities, soliciting and negotiating agreements, and providing monthly updates and quarterly progress reports. A pre-proposal meeting is recommended but not mandatory and is scheduled for August 15, 2024.

The RFP requires proposers to be licensed to do business in the State of Florida, with no specific set-aside designations for disadvantaged enterprises mentioned. The contract is contingent upon fund availability, with current funding of $133,081.35 as of July 27, 2023. While no incumbent vendor is explicitly identified, the city reserves the right to negotiate consultant fees and requires that key personnel identified in the original proposal perform the work. Any subconsultants must be pre-identified and approved by the city, and personnel changes are subject to city review. The successful consultant will be required to execute a service agreement, with the city maintaining discretion in selecting the most qualified consultant based on qualifications, experience, and proposed work plan. No specific contract value or budget range is provided in the documentation, leaving potential financial terms open for negotiation.

Opportunity text
  1. SCOPE OF SERVICES SUMMARY
    The City of St. Cloud is seeking to retain the services of a firm(s) with qualifications, experience, and capabilities for Corporate Sponsorship Consultant Services for the City, as specified in the Detailed Scope of Services and Requirements Section of this Request for Proposal (RFP) document. The City is seeking the following services, but not limited to the development of naming rights and obtaining sponsorships for City assets and events that are periodic, signature and community based. The purpose of this Request for Proposals (RFP) is to provide the City of St. Cloud with a qualified individual(s) or firm(s) who has the capability to perform the tasks described within the solicitation. The successful consultant shall prove by their qualifications, experience, and plan for the work, that they will best serve the overall needs of the City. The selection of the successful consultant(s) shall be at the City's discretion and shall be made in a prompt manner after receipt and evaluation of all responses. If you are interested in preparing a response to this RFP, please complete all the requirements set forth in this RFP document. Under the proposal process, the stipulations set forth herein are fully binding on the proposer to the extent that you confirm acceptance by your electronic signature on the Respondent's Certification.
  2. PRE-RESPONSE CONFERENCE
    A pre-response conference is not required for this RFP but recommended.
  3. CONTRACT FOR SERVICES
    After selection of firm(s) by the City, the firm(s) will be required to execute an Agreement with the City.
  4. MINIMUM BIDDER QUALIFICATIONS
    In order for a Proposal to be considered by the City, Proposers shall demonstrate, in their proposals, compliance with the following minimum requirements:
    1. Firm must demonstrate qualifications and experience in providing professional corporate sponsorship consultation services.
    2. Firm licensed to do business in the State of Florida.
    3. Thorough knowledge of the principles and practices of corporate sponsorship consultation services.
    4. Ability to understand and manage multiple sponsorship and advertising opportunities.
    5. Thorough knowledge of all federal, state, and local regulatory requirements applicable to consultation service.
    6. Thorough knowledge of event sponsorship, corporate sponsorship, asset identification and naming rights contracts and agreements.
    7. Thorough knowledge of the principles of supervision, organization, and administration.
    8. Ability to establish and maintain effective working relationships with consultants, vendors, venues, and officials. Ability to plan, direct and coordinate the work of employees and contracts and consultants.
    9. Prior experience managing sponsorship projects simultaneously in various phases of development.
    10. Ability to analyze potential opportunities and make recommendations for sponsorships.
    11. Ability to conduct meetings with consultants, contractors, and representatives of various agencies and companies.
    12. Ability to express ideas clearly and concisely, both orally and in writing. Skill in the use of a personal computer and related software for report preparation.
    13. Thorough knowledge of the funding process in a municipal environment as related to budgeting, cost accounting, financial management.
    14. Ability to plan, implements, and coordinate technical and administrative programs.
  5. FUND AVAILABILITY
    Any contract resulting from this solicitation is deemed effective only to the extent that funds are available. The City of St. Cloud abides by the provisions set forth in Florida Statutes relative to appropriations of funds. The ability of the successful Consultant to maintain a sense of fiscal responsibility and budgetary awareness shall be favorably considered in the ranking and award of a contract. This disclosure is being made to assist all Proposers in the gauging of their desire to participate in this Proposal and in the planning and preparation of their written response. The City reserves the right to negotiate all Consultant fees, costs, charges, for any proposed services or appurtenant requirement.
  6. PERSONNEL
    The work shall be performed and directed by the key personnel identified in the submittal from the awarded firm or individual in response to this RFP. The awarded firm or individual shall not subcontract, assign or transfer any work under the agreement without the prior written consent of the City. Subconsultants must be identified in the submittal and shall be subject to the approval of the City. Any changes in the identified personnel shall be subject to the prior review and approval of the City. When directed by the City, subconsultants personnel whose performance or behavior is determined to be unsatisfactory shall be immediately removed. The awarded firm or individual shall provide a sufficient number of qualified personnel as necessary to effectively carry out its responsibilities under the agreement.

Files

File Type Posted
Corporate_Sponsorship_Consultant_Services_(Addendum_#3_Revision).pdf PDF
C-2_Acord_Certificate_of_Insurance_Sample_.pdf PDF
No_Response_Form.doc DOC document
RE__Corporate_Sponsorship_Consultant_funding_availability_request.msg MSG file

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