Copier Paper Truckload

Rochester Public Schools is requesting quotations for a truckload of copier paper (8.5 x 11 inches, 20 lb, 92% brightness) comprising 21 pallets and 840 total reams under RFQ #27004, with quotes due September 18, 2026.

Quotations must be submitted through the Euna Procurement Portal and remain valid for a minimum of 30 days from the submission due date. Late submissions will not be accepted. Vendors must include brand name, price per ream, total price for the truckload, and delivery timeframe. All paper products must strictly comply with stated specifications.

Delivery must occur within 10 business days of purchase order issuance to the Facilities Services Center at 3935 Highway 14 East, Rochester, Minnesota 55904. The facility has a loading dock to accommodate truckload delivery, and acceptance windows are 8:00 a.m. to 3:00 p.m., Monday through Friday. Shipping and freight costs must be included in pricing. Payment terms are Net 35 under Minnesota State Statute 471.42.

Evaluation criteria are price competitiveness, compliance with specified product standards, and delivery capabilities and schedule adherence. A bid tabulation document shows five vendors submitted responses, with Staples bidding the lowest at $24,654.00 total ($29.35 per ream) and 1–2 weeks delivery, followed by Xerographic Multipurpose Paper at $26,367.60 ($31.39 per ream, 2–7 business days), White Box Domestic at $25,939.20 ($30.88 per ream), Domestic White Box at $26,518.80 ($31.57 per ream, 7–10 days), and Comet at $27,056.40 ($32.21 per ream, 7–10 days).

Inquiries should be directed to purchasing@rochesterschools.org or 507-328-4397.