Coop Food Service Equipment Repair Maintenance And Installation Service

Monroe 2-Orleans BOCES is seeking a cooperative food service equipment repair, maintenance, and installation service contract through Request for Bid (RFB-2154-26) covering 14 participating school districts in Monroe and Orleans Counties, New York. The procurement will cover comprehensive repair and maintenance services for both refrigerated and non-refrigerated food service equipment, including refrigerators, walk-in coolers, ranges, ovens, dishwashers, and various kitchen appliances. Vendors must have qualified installation technicians with a minimum of three years' commercial food service equipment repair experience and maintain an office location within 50 miles of all participants. Key requirements include responding to job estimates within two working days, emergency service calls within four hours, and providing written quotations with "not to exceed" estimates. The bid specifies that the contract will be awarded to the lowest responsive and responsible bidder, considering factors such as reliability, material quality, specification conformity, and delivery terms. Bids will be opened on November 6, 2025, at 2:00 p.m., with the contract period running from January 1, 2026, through December 31, 2026.

The solicitation does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide comprehensive insurance coverage, including professional liability, workers' compensation, general liability, and automobile liability, with specific minimum coverage amounts. The bid requires vendors to submit hourly rates for straight time and overtime, along with a markup percentage for materials and parts. While no specific budget range is detailed, the cooperative nature of the contract suggests potential for significant service volume across multiple school districts. Vendors must provide technical certifications and demonstrate the capability to service equipment across multiple locations. Monroe 2-Orleans BOCES reserves the right to add additional participants to the contract and to reject any bid that does not meet the specified requirements. The prevailing wage schedule indicates that contractors and subcontractors must comply with New York State Department of Labor regulations, including electronic payroll submission requirements beginning December 31, 2025.