CONTRACT: Roof Repair Service

The State of New Hampshire Department of Administrative Services, Bureau of Purchase and Property issued Bid Number 2663-23 for statewide roof repair services covering ten counties: Belknap, Carroll, Cheshire, Coos, Grafton, Hillsborough, Merrimack, Rockingham, Strafford, and Sullivan. The procurement seeks contractors to provide comprehensive roofing repair services, including labor, materials, tools, transportation, equipment, and necessary permits to identify and repair roofing, flashing, and associated structural elements that experience water infiltration. Work is limited to repair areas up to 350 square feet per incident, with multiple areas on a single building potentially exceeding this threshold. The contract term will commence on November 1, 2022, or upon execution by the Commissioner of Administrative Services, and will initially run for three years with potential for two additional two-year extensions. Bidders must provide gross hourly rates per county, with separate line items for supervisor and apprentice/laborer rates, and are required to complete a pre-work conference with each requesting agency before commencing services. The bid closing date was August 31, 2022, at 2:00 PM EST, with evaluation based primarily on the lowest gross hourly rates per county.

The solicitation did not specify specific set-aside designations for disadvantaged enterprises, but vendors must complete a State of New Hampshire Vendor Application Package and potentially register with the Secretary of State prior to award. Contractors must maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, along with workers' compensation coverage. The state ultimately awarded two contracts: Prime Roofing Corp. received the primary contract with a total bid of $247,900.00, with county-specific pricing ranging from $7,200.00 for Cheshire County to $108,000.00 for Merrimack County. The Melanson Company was awarded the secondary contract at $311,850.00. Contractors must employ competent workers with at least three years of experience and comply with OSHA, EPA, ANSI, ASTM standards, and industry guidelines. Payment will be processed via ACH or procurement card within 30 days of invoice receipt and work acceptance, with material and rental equipment costs reimbursed at invoice price plus a 10 percent markup.