CONTRACT: Laundry Equipment Preventative Maintenance (PM) Services

The State of New Hampshire Department of Administrative Services is seeking bids for Laundry Equipment Preventative Maintenance (PM) Services across multiple county and municipal jurisdictions, including Coos County, Hillsborough County, Merrimack County, and Manchester City. The procurement aims to establish a contract for comprehensive maintenance services for laundry equipment at various state facilities such as NH Hospital, Department of Correction facilities in Berlin and Concord, Sununu Youth Center, NH Veterans Home in Tilton, Glencliff Home, and Hampstead Hospital. The contract will cover preventative maintenance, safety inspections, cleaning, and servicing of washers, dryers, and ozone systems from manufacturers like Milnor and Unimac. Bidders are required to submit comprehensive maintenance proposals by May 16, 2024, at 10:30 AM Eastern Time, with the state intending to award contracts to up to two vendors offering the lowest cost per location. The initial contract term is set from August 1, 2024, through July 31, 2029, with an option to extend for an additional two years. Pricing must remain firm for two years, with subsequent adjustments limited to 2% or documented manufacturer increases.

The solicitation does not explicitly specify set-aside designations for disadvantaged enterprises or small businesses. Vendors are not required to bid on every location to be considered compliant, and award will be made to responsible vendors with the lowest total cost per location. The procurement includes a detailed pricing structure that encompasses quarterly and bi-annual maintenance costs, as well as yearly refurbishment expenses for each piece of equipment at each facility. Vendors must also provide a percentage discount for parts and meet specific administrative requirements, including insurance coverage and background check provisions. While precise award values are not specified, the scope suggests a significant multi-year contract covering maintenance services across multiple state facilities. The state has reserved the right to adjust contract terms and will evaluate vendors based on their ability to provide comprehensive, cost-effective maintenance services that ensure the operational reliability of critical laundry equipment across various state institutions.