Consumables, Supplies and Software Licensing and Support

This is a sole source procurement issued by the West Virginia Department of Administration Purchasing Division on behalf of Welch Community Hospital under the Health and Human Resources agency, with a posting period from October 1, 2025, through October 15, 2025, and a bid closing deadline of October 15, 2025, at 1:30 p.m. The procurement covers consumables, supplies, and software licensing and support specifically designed for two Radiometer ABL90 Flex blood gas analyzers. The solicitation encompasses 14 line items including ABL90 Solution Packs (26 units), ABL90 SC calibration supplies (26 units), calibrating solutions (2 units), thermal paper (2 boxes), COOX VK Kits (4 units), inlet connector gaskets (2 units), inlet gaskets with holders (2 units), QC5+ quality control solutions at three levels (2 units each), and four years of software license and support fees (1 unit per year). The contract term spans four years with annual software licensing and support services included for each year. All items are designated for shipment and invoicing to Welch Community Hospital located at 454 McDowell Street, Welch, West Virginia 24801. Interested parties should direct inquiries to Roberta A. Wagner, the assigned buyer, at (304) 558-0437 or roberta.a.wagner@wv.gov, and submit bids to the Office of Shared Administration Operations/Purchasing at One Davis Square, First Floor, Room 107, Charleston, West Virginia 25301.

As a sole source procurement, this solicitation is structured to procure from a single vendor capable of supplying the specialized consumables and support services for Radiometer equipment, thereby limiting competition to vendors qualified to provide these specific products and services. The procurement is governed by West Virginia procurement regulations and includes a Software as a Service Addendum that establishes comprehensive security and data protection requirements for any service provider handling personal data, non-public data, or protected health information, including mandatory multi-factor authentication, encryption of data at rest and in transit, data center location restrictions to the United States, 24-hour security incident reporting, annual Cloud Security Alliance STAR Self-Assessments, and SOC 2 audits. Specific budget amounts and unit pricing for individual line items are not disclosed in the posted solicitation documents; however, vendors should reference Exhibit A for consumables specifications and Exhibit B for software licensing and support details to develop accurate pricing proposals. The direct award posting form indicates this is a streamlined procurement process under the ASSD framework, with contract reference code 0512 2845, bypassing traditional competitive bidding procedures. Qualified vendors must demonstrate capacity to provide four-year software licensing and support with compliance to all West Virginia procurement regulations and the applicable SaaS Addendum requirements.