The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services (PCS) division has issued an Invitation for Bids (IFB No. HHS0016294) for Consumables and Noncontract Food and Kitchen Items for the Canteen and Campus at Lufkin State Supported Living Center. The procurement seeks to acquire a comprehensive range of food and food service supplies, including frozen foods, condiments, containers, and miscellaneous kitchen items such as straws, lids, napkins, and hairnets. The solicitation was posted on July 9, 2025, with questions due by July 11, 2025, and formal responses required by July 30, 2025, at 10:30 AM Central Time. The anticipated contract will commence on September 1, 2025, and run through August 31, 2026, with potential one-year extension options. Evaluation criteria will focus on providing the best value to the State of Texas, considering factors such as meeting specifications, delivery capabilities, and pricing. Bidders must submit pricing using the provided Pricing Sheet (Exhibit C), with firm, fixed prices for the contract duration, and potential price adjustments based on specific Consumer Price Index (CPI) calculations. The solicitation encourages, but does not mandate, the participation of Historically Underutilized Businesses (HUB) in subcontracting. Bidders can claim various statutory preferences, including being a Texas-based business, a business owned by service-disabled veterans, or offering products with specific characteristics such as being produced in Texas, made from recycled materials, or supporting economically depressed areas. The historical spend for similar goods is approximately $79,000 for the period of 09/01/2024-08/31/2025, though HHSC does not guarantee any specific volume or compensation. Vendors must complete a comprehensive Solicitation Affirmations form, certifying compliance with Texas state laws, ethical standards, and various governmental regulations. The procurement is open to both HHSC and the Department of State Health Services (DSHS), with potential participation from the Department of Family Protective Services (DFPS). Interested bidders must navigate a two-step registration process for the HHS Online Bid Room, which can take up to five business days, and must be prepared to provide detailed documentation demonstrating their capability to fulfill the contract requirements.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
|---|---|---|---|---|
ESBD_434311_1752075870575_HHS0016294_Exhibit_D_HHS_Online_Bid_Room_Information.docx | 34KB | Document | 7/9/25 | |
ESBD_434311_1752075873785_HHS0016294_PCS_137_Formal_IFB.docx | 127KB | Document | 7/9/25 | |
ESBD_434311_1752075868976_HHS0016294_Exhibit_B_Bid_Execution_Page.docx | 32KB | Document | 7/9/25 | |
ESBD_434311_1752075872284_HHS0016294_Exhibit_C_Price_Sheet_LSSLC.xlsx | 19KB | Spreadsheet | 7/9/25 | |
ESBD_434311_1752075875580_HHS0016294_Exhibit_A_Solicitation_Affirmations.pdf | 5MB | 7/9/25 |