Consulting Services for Radio System Upgrade

Burke County Board of Commissioners in Georgia is issuing a Request for Proposals (RFP) for vendor-neutral consulting services to upgrade the county's public safety radio system infrastructure. The procurement seeks qualified consulting firms to provide comprehensive professional services encompassing needs assessment and stakeholder engagement, system design and specifications development, optional procurement support, vendor proposal evaluation assistance, and implementation and cutover support for a new Motorola Capacity Max trunking radio system. This system will replace the County's existing UHF Conventional Digital radio system with VHF paging capabilities and integrate with the recently upgraded Avtec radio consoles in the 911 dispatch center. Qualified consulting firms must demonstrate extensive experience with Motorola Capacity Max trunking systems, public safety radio system design and procurement, vendor-neutral consulting practices, and familiarity with APCO P25, DMR Tier III, VHF/UHF spectrum considerations, and integration with modern dispatch consoles. Proposals must include an executive summary, firm background and experience, detailed approach and methodology, project team qualifications, similar project references, proposed timeline, itemized cost proposal by project phase, and proof of insurance. Written questions from interested bidders must be submitted by August 1, 2025, to l.silas@burkecounty-ga.gov, and sealed bid proposals are due August 6, 2025, at 5:00 p.m., submitted to Burke County Board of Commissioners, P.O. Box 89, Waynesboro, Georgia 30830.

The RFP does not specify set-aside designations or restrictions limiting response to particular types of organizations, nor does it identify disadvantaged enterprise requirements. No incumbent vendors or current contractors are listed in the procurement documents. The project requires integration with Burke County's existing infrastructure, specifically the recently upgraded Avtec radio consoles in the 911 dispatch center and compatibility with the current VHF paging system. No specific contract award value or budget range is identified in the RFP materials. The County reserves the right to reject any or all proposals and does not commit to awarding a contract or reimbursing proposal preparation costs. The selected consultant will be required to execute a professional services agreement subject to Burke County's final legal and administrative approval.