06112025 Radio Sys RFP.pdf
PDF 173 KB Posted
- Attached to
- Consulting Services for Radio System Upgrade
- Solicitation number
- PE-61700-NONST-2025-000000055
- Issued by
- Calhoun County, Georgia
About this file
This is a Request for Proposals (RFP) issued by the Burke County Board of Commissioners in Georgia for consulting services to upgrade the county's public safety radio system. The County seeks qualified, vendor-neutral consulting firms to provide comprehensive professional services for analysis, planning, design, procurement assistance, and implementation oversight of a new Motorola Capacity Max trunking radio system. The project will replace the County's existing UHF Conventional Digital radio system with VHF paging capabilities and integrate with the recently upgraded Avtec radio consoles in the 911 dispatch center. Key project phases include needs assessment and stakeholder engagement, system design and specifications development, optional procurement support, vendor proposal evaluation assistance, and implementation and cutover support. Sealed bid proposals are due August 6, 2025, at 5:00 p.m., submitted to Burke County Board of Commissioners, P.O. Box 89, Waynesboro, Georgia 30830. The RFP was issued June 11, 2025. No specific site visit or bidder's conference dates are mandated, though on-site visits during the needs assessment phase are anticipated.
Qualified consulting firms must demonstrate extensive experience with Motorola Capacity Max trunking systems, public safety radio system design and procurement, vendor-neutral consulting practices, and familiarity with APCO P25, DMR Tier III, VHF/UHF spectrum considerations, and integration with modern dispatch consoles. Proposals must include an executive summary, firm background and experience, detailed approach and methodology, project team qualifications, similar project references, proposed timeline, itemized cost proposal by project phase, and proof of insurance. Written questions must be submitted by August 1, 2025, to l.silas@burkecounty-ga.gov. The County reserves the right to reject any or all proposals and does not commit to awarding a contract or reimbursing proposal preparation costs. The selected consultant must execute a professional services agreement subject to Burke County's final legal and administrative approval. No specific contract term, renewal options, or funding amounts are identified in the RFP.
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Burke County Board of Commissioners
Request for Proposals (RFP)
Consulting Services for Radio System Upgrade to Capacity Max Trunking System
Issue Date: 06/11/2025
Proposal Due Date: 08/06/2025
The Burke County Board of Commissioners (the “County”) is seeking competitive proposals from qualified and experienced consulting firms to provide comprehensive professional services for the analysis, planning, design, procurement assistance, and implementation oversight of a new Motorola Capacity Max trunking radio system to replace the County’s existing public safety UHF Conventional Digital radio system with VHF paging.
This consulting engagement is intended to ensure a technically sound, operationally effective, and cost-efficient public safety radio system that meets the current and future needs of public safety and emergency response agencies and service agencies throughout Burke County.
Burke County’s current public safety communications system operates on a UHF Conventional
Digital radio network with VHF paging. The County has upgraded its 911 dispatch center with
Avtec radio consoles, providing a modern dispatch interface. The County now seeks to upgrade its field radio infrastructure to a Motorola Capacity Max trunked radio system.
The County intends to engage a vendor-neutral consulting firm to lead the project through the following key phases:
• Needs assessment and stakeholder engagement
• System design and specifications development
• Optional procurement support
• Vendor proposal evaluation assistance
• Implementation and cutover support
The selected consultant will provide the following services:
Needs Assessment
• Evaluate the County’s current radio communications infrastructure through scheduled on-site visits, including coverage, capacity, interoperability, and reliability.
• Identify system shortcomings, future needs, and operational requirements.
System Design & Requirements Development
• Develop detailed system specifications and high-level design for a Motorola Capacity
Max trunked system, including radio infrastructure, subscriber units, backhaul, interoperability requirements, and integration with existing Avtec consoles including fire station alerting.
• Define technical, functional, and performance requirements.
• Ensure design supports interoperability.
Procurement Assistance (Optional)
• Prepare a vendor RFP based on the final system design and requirements.
• Assist in the RFP process, including issuing clarifications and answering vendor questions.
• Evaluate vendor proposals and assist in the recommendation and selection process.
Implementation Oversight & Cutover Support
• Provide oversight of the selected vendor’s implementation.
• Validate system performance during staging, testing, and final acceptance.
• Support the migration and cutover to the new system with minimal disruption to public safety operations.
Consultant Qualifications
Qualified firms must demonstrate:
• Experience in public safety radio system design and procurement.
• Specific experience with Motorola Capacity Max trunking systems.
• A track record of vendor-neutral consulting in the public safety communications field.
• Familiarity with APCO P25, DMR Tier III, VHF/UHF spectrum considerations, and integration with modern dispatch consoles.
• Knowledge of federal and state public safety communication standards.
Proposal Requirements
Proposals must include the following:
1. Executive Summary
2. Firm Background & Experience
3. Detailed Approach & Methodology
4. Project Team & Qualifications
5. Similar Projects / References
6. Proposed Timeline
7. Cost Proposal (itemized by project phase)
8. Proof of Insurance
9. Any Exceptions to Scope or Terms
Submission Instructions
• Sealed bid proposals must be submitted by August 6, 2025, at 1700 hours.
• Submit 2 hard copies via mail or in-person to:
Send mail submissions to:
Burke County Board of Commissioners
P.O. Box 89 Waynesboro, Georgia 30830
ATTN: E911 Radio System
For in-person submissions take to:
Burke County Board of Commissioners’ Office
602 N Liberty St Waynesboro, GA 30830
• Questions must be submitted in writing to l.silas@burkecounty-ga.gov no later than
August 1, 2025.
Additional Information
• The County reserves the right to reject any or all proposals.
• This RFP does not commit the County to award a contract, pay any costs incurred in preparation, or negotiate with any party.
• The selected consultant must enter into a professional services agreement with Burke
County, subject to final legal and administrative approval.
Issued by:
Burke County Board of Commissioners www.burkecounty-ga.gov
June 11, 2025
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