Consultant Services for a 5-Year Evaluation of the Library Services and Technology Act Grant Program

The Florida Department of State is requesting proposals for consultant services to conduct a five-year evaluation of the Library Services and Technology Act Grant Program under RFP DOS-RFP-26/27-035, with proposals due July 7, 2026 at 10:00 a.m. Eastern Time and an anticipated award date of August 1, 2026. The scope requires mandatory experience evaluating library programs, services, and long-range or five-year plans; closely analogous program-evaluation experience in non-library settings will not be accepted. Subcontractor and teaming-partner experience may be included to satisfy this requirement. A sole independent evaluator may submit a proposal and compete alongside firms, provided all mandatory requirements are met.

The evaluation deliverables span four components with budget allocation caps of 30%, 30%, 30%, and 10% respectively (or respondents may structure pricing by labor category and hours at their discretion). Work may be conducted remotely or on-site as the selected vendor determines. The Florida Department of State will provide required data, records, prior reports, contact lists, and participant access for surveys, focus groups, and interviews following contract execution.

The total contract budget is capped at $75,000 inclusive of all travel and expenses and cannot be exceeded. The contract execution timeline allows adjustment of the first deliverable deadline from August 31 to September 15, 2026.

Proposals must include five client references, with at least three meeting the minimum experience requirements in Section 4 of the RFP. Work samples should include final reports, data analysis reports, or needs assessment reports completed within the past five years. The signed Addendum No. 2 Acknowledgement Form must be included with the submission. Forms 9 and 10 (Security and Acknowledgement and Non-Disclosure Agreement) are not required submissions.