Construction Management Software

Laramie County School District Number One (LCSD#1) is seeking a comprehensive Construction Management Software (CMS) solution through a Request for Proposal (RFP) issued on December 2, 2022, with proposals due on January 12, 2023, at 2:00 p.m. The district requires a vendor-hosted software system capable of managing construction projects across its 42 school and department complexes, serving 14,200 students and 3,185 employees. Key deliverables include robust project management features such as RFI logs, contract tracking, submittal management, financial tracking (budgeting, change orders, pay applications), analytics, and integration with the district's existing Tyler Munis financial software. The software must support approximately 8-10 internal users and potentially 1,000 external construction-related users, with critical requirements including multi-factor authentication, data privacy protections, and the ability to migrate 300 open and 900 closed projects totaling 1.2 TB of data. Evaluation criteria will likely focus on technical functionality, customer support, implementation capabilities, data conversion processes, system availability, security protocols, and comprehensive hosting details. The initial contract period will commence after board approval and end on February 28, 2024, with options to renew for up to three additional one-year periods.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The district indicates flexibility in cooperative purchasing, allowing other school districts, governmental agencies, and nonprofit organizations within Wyoming and potentially beyond to leverage the contract pricing. LCSD#1 currently manages projects using manual processes including Windows folder systems, Excel for budgeting, and tools like OneDrive, Bluebeam, and Submittal Exchange. The district anticipates spending approximately 12-15 million annually on major maintenance projects and has a 17 million capital construction allocation for 2023. While no incumbent vendor is specifically mentioned, the software must integrate with existing systems including Tyler Munis financial software and ClassLink for single sign-on. Pricing will be evaluated on a comprehensive basis, considering factors such as named users, functionality, implementation support, and ongoing maintenance costs. The district emphasizes that the proposed solution must not include student data and must provide a complete, turnkey construction management platform.