Construction, Maintenance, and Mobile Home Material & Supplies

Gallup-McKinley County Schools (GMCS) is soliciting competitive bids under Invitation to Bid (ITB-2026-19RB) to establish an indefinite quantity price agreement for the purchase of construction, general maintenance, and mobile home materials and supplies on an as-needed basis. The procurement encompasses a comprehensive range of materials including lumber, hardware, fasteners, hand and power tools, floor machines and supplies, gutters, roofing materials, plumbing supplies, HVAC parts, electrical supplies, adhesives, paint, concrete, safety equipment, and mobile home supplies such as skirting and siding. Bidders must submit a percentage discount from their published list price that will remain fixed throughout the contract term, with discounts applying only to regularly priced items and excluding sale items and already-discounted merchandise. Qualified contractors must demonstrate a minimum of three years of active engagement in maintaining inventory and providing maintenance materials, with sufficient on-hand inventory to ensure uninterrupted delivery; contractors proposing to furnish supplies primarily from catalog orders are not acceptable. All materials must be quoted F.O.B. Destination/Jobsite with freight prepaid to the GMCS Receiving and Delivery Warehouse at 700 Boardman Drive, Gallup, New Mexico, with pricing reflecting firm fixed rates and all assembly costs at GMCS facilities included in the bid. The bid opening and issue date is April 10, 2026, with bids due by April 30, 2026, at 2:00 PM local time, and all submissions must be made electronically through the GMCS Bonfire eBidding portal. The contract term extends from the award date through June 30, 2027, with GMCS reserving the option to renew the agreement for seven additional one-year periods, with the final renewal term ending June 30, 2034. Award will be made to the lowest responsible bidder submitting a responsive bid most advantageous to the public, and GMCS reserves the right to make multiple awards, award by item or group of items, or reject any or all bids.

The procurement includes set-aside designations for New Mexico Resident Businesses, New Mexico Resident Native American Businesses, New Mexico Resident Veteran Businesses, and Native American Veteran Businesses, all of which must submit valid Resident Preference Certificates issued by the New Mexico Taxation and Revenue Department to receive preferential consideration; resident veteran businesses are eligible for a 10 percent preference discount on the solicitation, though the same business or business owner may not benefit from this preference for more than ten consecutive years. Bidders must complete multiple compliance forms including the Acceptance and Disclosures Form certifying non-collusion, conflict of interest compliance, and non-debarment status; the Exceptions Form documenting any deviations from district specifications; the Transmittal Form providing authorized contact information; and the appropriate Resident Preference certification forms if applicable. Janitorial supplies are excluded from this procurement, and GMCS is exempt from federal excise, state, and city sales taxes on most tangible goods. Pricing is subject to Net 30 payment terms with invoices paid upon receipt and inspection of items at the school site, and all material purchases must be accompanied by a valid signed Purchase Order from GMCS or a correlating purchase order number. The document does not specify an estimated award value or budget range, though the contract is structured as an indefinite quantity agreement with no guaranteed minimum purchase quantities; GMCS reserves the right to cancel the contract for convenience with 30 days written notice or for cause, with cancellation of contracts exceeding $3,000 annually potentially resulting in vendor debarment for one year.