Conservation Lab Tables

The Illinois Secretary of State is issuing a Request for Quote (RFQ) for the procurement of two conservation lab tables for the Illinois State Archives. The solicitation seeks quotes from qualified vendors to provide tables with laminate countertops, metal frames measuring 48 inches by 96 inches, manual crank adjustment capability ranging from sitting height (30 inches) to standing height (48-50 inches), and four power outlets integrated into the frame. Delivery must be FOB Destination to the Illinois State Archives at 100 East Jackson Street, Springfield, Illinois, with all products required to be received by June 30, 2026. The contract term runs from execution through June 30, 2026, with a maximum total term not to exceed ten years including any renewals or extensions. The RFQ was posted on January 29, 2026, with a deadline for quote submission on February 9, 2026. Award will be made to the responsive and responsible bidder submitting the lowest total cost, including shipping expenses. Prospective vendors must submit pricing on a firm, fixed-price basis for two units and maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, while complying with all applicable state and federal laws and prevailing wage requirements.

This procurement does not specify a particular manufacturer as preferred or required, allowing vendors flexibility in product sourcing. Assembly of the tables will be completed on-site by the department's trades following delivery, as the facility's elevator dimensions (48 inches wide by 89 inches long by 88 inches high) and final laboratory door (36 inches wide by 79 inches high) cannot accommodate fully assembled units of the required length. There are no designated set-asides or restrictions noted for disadvantaged enterprises or minority contractors, as the contract value has not been specified in the solicitation. The laminate color for the tables is flexible with no color restrictions imposed. The exact contract value and budget range have not been disclosed in the available solicitation materials; however, pricing is to be determined and entered by the State prior to contract execution. Vendors with questions regarding this opportunity may contact Chelsie Norris-Martin at cnorris-martin@ilsos.gov.