Confidential On-Site Document Shredding Services (IFB S69902538)

The California Prison Industry Authority (CALPIA) is soliciting Confidential On-Site Document Shredding Services through Invitation for Bid (IFB) No. S69902538, targeting three specific locations in Sacramento County and surrounding cities: two in Folsom and one in Sacramento. The procurement requires a contractor to provide comprehensive document shredding services, including supplying collection containers for up to twelve departments and performing monthly shredding services on a scheduled basis—specifically the last Tuesday or Wednesday of each month for Folsom locations and once monthly on a mutually agreed day for the Sacramento location. Bidders must demonstrate three years of experience in similar document shredding services and submit three references from projects completed within the last three years. The bid submission deadline is November 4, 2025, by 3:00 PM, with bids to be submitted via U.S. Mail, common carrier, or hand delivery. The contract will be awarded on November 5, 2025, with a proposed service start date of December 1, 2025. CALPIA will evaluate bids on a best value basis, considering cost, past performance, and relevant experience. The initial contract term is two years, with an option to extend for an additional one year pending written approval.

CALPIA does not provide set-asides for Small Business, Disabled Veteran Business Enterprise, Target Area Contract Preference Act, Local Agency Military Base Recovery Act, or Enterprise Zone Act preferences. However, the agency encourages the employment of ex-offenders. Contractors are prohibited from using subcontractors for more than 50 percent of the contract dollar amount and must complete multiple certifications, including the Darfur Contracting Act Certification, Economic Sanctions Certification, and Contractor Certification Clauses. Bidders must also comply with extensive security provisions, including completing gate clearance requests, undergoing California Law Enforcement Telecommunications System (CLETS) checks, and adhering to strict facility entry protocols. While the specific contract value is not explicitly stated, it will be determined through bidders' cost sheet submissions. Contractors must maintain all required licenses and permits throughout the contract term and provide all necessary labor, materials, equipment, insurance, and incidental expenses, with pricing to remain fixed for the twenty-four-month contract period.