Conference center Services

The Governor's Office of Crime Prevention and Policy (GOCPP) has issued a Multi-Step Invitation for Bid (MS-IFB) numbered 26-SERV-001 for Conference Center Services in Anne Arundel or Howard County, Maryland. The procurement seeks a contractor to provide comprehensive venue and event management services for the 2025 State Summit on Behavioral Health and the Justice System, a two-day event expecting 200-300 attendees from government agencies, mental health centers, human services, and community organizations. Required services include providing a main conference room for 200-300 attendees, three workshop rooms, audio-visual equipment, signage, food and beverages (including hot breakfast and boxed lunch), and associated logistical support. The event will feature an opening session, a general session, and three simultaneous workshop sessions on the second day, with potential dates of September 9-10, 11-12, or 17-18, 2025. The bid response is due by June 6, 2025, at 1:00 PM Local Time, with a scheduled site visit required for shortlisted bidders. The contract will be an Indefinite Quantity contract with Firm Fixed Prices, running from September 1 to November 30, 2025. Evaluation will be based solely on Total Bid Price, with the contract awarded to the responsible bidder submitting the most favorable price while meeting all specified requirements.

This procurement is designated as a Small Business Reserve (SBR) procurement, which means only certified small businesses are eligible to bid on the contract. There are no Minority Business Enterprise (MBE) or Veteran-Owned Small Business Enterprise (VSBE) subcontracting goals associated with this opportunity. The contract does not involve federal funding, and the total contract period is three months. While specific budget ranges are not explicitly stated, the comprehensive nature of the services required suggests a significant investment in conference center and event management services. The procurement emphasizes price competitiveness and compliance with specifications, with the primary selection criterion being the most favorable total bid price from a responsible bidder. Interested vendors must carefully review the solicitation documents and ensure they meet the small business certification requirements before submitting a bid.