Concession services (RE-bid)

The City of Altamonte Springs is seeking qualified vendors to provide food and beverage concession services at three municipal facilities: Eastmonte Park, Merrill Park, and Westmonte Recreation Center through a competitive Request for Proposal (RFP26-039) process. The procurement allows vendors to submit proposals for one, multiple, or all locations, with the city reserving the right to award contracts to multiple vendors to ensure diverse food service offerings. Vendors must possess three years of recent concession or food service experience, maintain current state, county, and local business licenses, and hold appropriate food service certifications. The contract term is initially one year with four optional one-year renewal periods, not exceeding five total years. Evaluation criteria will allocate 100 points across qualifications and experience (25 points), equipment (15 points), menu items and pricing (25 points), sales documentation (5 points), hours of operation (5 points), appendix materials (5 points), and compensation percentage (20 points). Proposals are due by 11:00 a.m. on Friday, December 19, 2025, with electronic submission via VendorLink preferred. Vendors must propose a percentage of gross revenues to be paid to the city, with historical data showing Eastmonte Park generating $210,800.40 and Merrill Park generating $130,339.89 in previous years.

The RFP does not specify explicit set-aside designations for disadvantaged enterprises or small businesses. Vendors must meet standard qualification requirements, including maintaining general liability insurance ($1,000,000 per occurrence/$2,000,000 aggregate), workers' compensation coverage, and auto liability insurance ($500,000 combined single limit if vehicles are used). At Eastmonte and Merrill Parks, the city will provide base equipment including a chest freezer, refrigerator, food warmer, microwave, and ice machine, while vendors at Westmonte Recreation Center must provide their own self-contained mobile food unit compliant with Florida Department of Health regulations. Vendors must be E-Verify registered and comply with local health and safety requirements. The city acknowledges potential significant upfront equipment costs and is open to considering staggered revenue-sharing structures to offset initial startup expenses. Either party may cancel the agreement with 45 days' written notice, though contractors cannot exercise this option during the first 90 days of the contract. While specific budget ranges are not explicitly stated, vendors will generate revenues through direct sales and share a percentage with the city based on their proposed compensation rate.