RFP-26-039-FH_Public_Meeting_Notice.pdf

This is a public meeting notice issued by the City of Altamonte Springs, Florida (Procurement Officer: Fabio Henao, CPO) for RFP-26-039-FH, a re-bid for concession services at three municipal facilities: Eastmonte Park, Merrill Park, and Westmonte Recreation Center. The City seeks qualified vendors to provide food and beverage concession services and will allow vendors to submit proposals for one, multiple, or all three locations, with the City reserving the right to award contracts to multiple vendors to ensure diverse food service offerings. A mandatory public meeting is scheduled for Thursday, February 5, 2026, at 11:00 a.m. via WebEx only, with connection details provided for both video and phone participation. Proposals were originally due by 11:00 a.m. on Friday, December 19, 2025, via electronic submission through VendorLink. The initial contract term is one year with four optional one-year renewal periods, not to exceed five total years.

Vendors must possess three years of recent concession or food service experience, maintain current state, county, and local business licenses, hold appropriate food service certifications, be E-Verify registered, and comply with health and safety requirements. At Eastmonte and Merrill Parks, the City will provide base equipment including a chest freezer, refrigerator, food warmer, microwave, and ice machine, while Westmonte Recreation Center vendors must provide their own self-contained mobile food unit compliant with Florida Department of Health regulations. Vendors must maintain general liability insurance ($1,000,000 per occurrence/$2,000,000 aggregate), workers' compensation coverage, and auto liability insurance ($500,000 combined single limit if vehicles are used). Evaluation will allocate 100 points across qualifications and experience (25 points), equipment (15 points), menu items and pricing (25 points), sales documentation (5 points), hours of operation (5 points), appendix materials (5 points), and compensation percentage (20 points). Vendors must propose a percentage of gross revenues to be paid to the City; historical data shows Eastmonte Park generated $210,800.40 and Merrill Park generated $130,339.89 in previous years. Either party may cancel the agreement with 45 days' written notice, though contractors cannot exercise this option during the first 90 days. The RFP contains no explicit set-aside designations for disadvantaged enterprises or small businesses, and the City is open to considering staggered revenue-sharing structures to offset initial startup expenses.