Computerized Mat Cutter

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Department of Transportation, is issuing Request for Bids (RFB 758 2400000181) for the procurement of one computerized mat cutter unit specified as a NEXUS 150 or approved equivalent. The solicitation encompasses a complete mat cutter package system including a multi-position machine stand, computer workstation with Windows 10 PC and 20-inch monitor, multiple cutting heads in various angles and materials (40-degree green, 45-degree blue, 90-degree grey multi-material, and gold MatStylus deluxe drawing head), V-Studio Create software suite, and stainless steel accessories. Deliverables include the base R13FCMX45-AC NEXUS 150 CMC Mat Cutter Package, one-year Complete Care Basic Support software contract, M3 Combo 2 software package, OPTICROP contour cutting software, delivery and installation services, and training for a minimum of five employees. The equipment will be delivered and installed at KYTC Division of Facilities Support, 1219 Wilkinson Boulevard, Frankfort, Kentucky 40601. Written questions are due October 13, 2023, at 10:00 AM ET, with bids closing October 20, 2023, at 1:30 PM ET. Evaluation will utilize a best value approach allocating 90 points to price and 10 points to delivery time, with delivery specified in concrete working days rather than vague timeframes. Electronic submission through the Commonwealth's eProcurement system is mandatory, with bidders required to enter actual pricing on the attached bid sheet; bidders proposing alternate brands must include descriptive literature to verify equivalency.

Bidders may claim "qualified bidder" status by certifying they meet requirements under 200 KAR 5:410(3), which includes nonprofit corporations or qualified nonprofit agencies employing individuals with severe disabilities for at least seventy-five percent of direct labor hours, or "resident bidder" status by swearing they are authorized to transact business in Kentucky with requisite tax filings and workers' compensation policies. All bidders must submit the Annual Affidavit for Bidders, Offerors and Contractors affirming compliance with Kentucky campaign finance laws (KRS 45A.110 and 45A.115), with the affidavit remaining valid for one year from execution. Bidders must be registered in the Kentucky Vendor Self Service (VSS) system and maintain General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate, plus Automobile/Truck Liability Insurance of $1,000,000 combined single limit, with ACCORD Certificates naming the Finance and Administration Cabinet as additional insured. Kentucky resident bidders may receive reciprocal preference against nonresident bidders from states offering preference to their own residents. Prior to award, vendors must submit Revenue Form 10A100 (Kentucky Tax Registration Application) and required certificates of authority if applicable. No specific award value or contract budget is identified in the solicitation documents; the Commonwealth reserves the right to cancel the RFB if all responses exceed available funding.