Comprehensive Safety Action Plan

The City of LaFayette, Georgia, is issuing a Request for Qualifications (RFQ) for a qualified consultant or consultant team to develop a Comprehensive Safety Action Plan aligned with the Safe Streets & Roads for All (SS4A) Program. The primary deliverable is a comprehensive safety action plan limited to areas within LaFayette city limits, with a draft due by September 1, 2025, and a final plan due by October 30, 2026; however, firms completing the project by May 1, 2026, will receive bonus consideration. The scope of work includes project management, state of practice and data collection, public participation and needs assessment, crash data analysis spanning a minimum five-year period, and preparation of outreach materials. Required qualifications include submission of three recently completed, relevant projects from the last five years with key client contact information, resumes for all key personnel and sub-consultants, an organizational chart, and a detailed project schedule with milestones and deliverables. Evaluation criteria are weighted as follows: understanding of project purpose (25 percent), capability and qualifications of staff (25 percent), proposed schedule (30 percent), and cost (20 percent), with cost evaluation constituting hourly rates and estimated total project costs. Submission deadline is November 3, 2025, at 3:00 p.m. Eastern Time, with responses delivered to the City Manager at 207 S Duke Street, LaFayette, GA 30728, in person or by mail. Consultants may submit written questions to ctracy@lafga.org by October 14, 2025, at 12:00 p.m., with answers posted by October 16, 2025. The notice of preferred consultant is anticipated November 4, 2025, with contract award by November 10, 2025, and project initiation on November 13, 2025.

The contract will be structured as cost-plus-fixed-fee with a contract maximum, with monthly reimbursement based on documented work task completion. The selected firm must demonstrate compliance with FHWA Order 4470.1A, Federal Acquisition Regulations, and 48 CFR Part 31 using AASHTO Audit Guide principles, with the City reserving the right to require an independent audit prior to contract award. The consultant must provide a Certificate of Insurance prior to commencing work and submit all work products in Microsoft Word and Adobe PDF formats, along with monthly progress reports and invoices for payment processing. No specific set-aside designations or restrictions on organizational types responding to this procurement are mentioned in the available documentation, and no incumbent vendors or current contractors are identified. Budget information is not explicitly stated; however, cost evaluation constitutes 20 percent of the selection criteria, and the City will consider self-certification and multipliers under the cost-plus-fixed-fee contract structure. The consultant must complete all work within ten months of the notice to proceed.