Comprehensive Removal, Dewatering, and Disposal of Sludge, Biosolids, and Debris from Water and Wastewater Treatment Facilities and Lift Stations

The City of Waxahachie, Texas, issued a Request for Proposal (RFP) for comprehensive removal, dewatering, transport, and disposal services for sludge, biosolids, grit, and debris from its water and wastewater treatment infrastructure located in Ellis County. The procurement encompasses services at three primary treatment plants—Howard Road Water Treatment Plant, Howard Road Wastewater Treatment Plant, and Robert W. Sokoll Water Treatment Plant—as well as multiple lift stations throughout the city. Required services include routine lagoon and basin cleaning, clarifier sludge removal, aeration basin cleaning, wet well and lift station cleaning, mobile dewatering operations, transport and disposal at TCEQ-approved facilities, and 24/7/365 emergency response capabilities with a maximum four-hour mobilization time. Contractors must demonstrate proven municipal experience, mobile dewatering capability, and full compliance with TCEQ, EPA, ANSI, and OSHA requirements. The evaluation criteria are weighted as follows: cost (40 points), experience and qualifications (25 points), approach to provide services (25 points), and quality and availability of equipment (10 points). A pre-proposal meeting is scheduled for February 18, 2026, at 1:00 pm via Microsoft Teams, with a question submission deadline of February 23, 2026, at 10:00 am and a proposal due date of February 25, 2026, at 10:00 am. Contractors must submit pricing proposals using provided pricing tables that include line items for sludge and biosolids removal, dewatering services, wet well and lift station cleaning, transport and disposal, emergency services, logistics, and wet haul/sludge transfer services, with a required fuel surcharge formula tied to the U.S. Department of Energy On-Highway Diesel Fuel Price Index for the Gulf Coast Region.

The RFP does not identify any specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors. Required insurance coverage includes $1,000,000 commercial general liability per occurrence, $1,000,000 business auto liability per occurrence, and statutory workers' compensation limits. The contract will be awarded based on best-value evaluation with an initial term of one year and three optional one-year renewal periods, automatically renewing unless either party provides written cancellation notice at least ninety days before the term end date. The contract is contingent upon the availability of federal, state, or local funds, and the city reserves the right to make single or split awards, reject any submissions, or cancel the contract at its discretion with thirty days' written notice. No specific award value or budget range is listed in the available solicitation documents, though pricing will be evaluated as a significant component of the proposal evaluation. Responses must be submitted through the OpenGov electronic procurement portal or via sealed paper submittal.