Comprehensive_Removal,_Dewatering,_and_Disposal_of_Sludge,_Biosolids,_and_Debris_from_Water_and_Wastewater_Treatment_Facilities_and_Lift_Stations_(Addendum_#2_Revision).pdf

City of Waxahachie

Comprehensive Removal, Dewatering, and Disposal of Sludge, Biosolids, and Debris from Water and Wastewater Treatment

Facilities and Lift Stations

RFP - 2026 - 2 - 2

RESPONSES ARE DUE TO PURCHASING PRIOR TO:

February 25, 2026, 10:00 am

NO LATE SUBMISSIONS WILL BE ACCEPTED

ELECTRONIC RESPONSES SUBMITTED THROUGH

https://procurement.opengov.com/portal/waxahachie-tx

FOR QUESTIONS CONCERNING THIS SOLICITATION PLEASE CONTACT:

Leila Cole , Purchasing Manager

Phone: (469) 309-4165 Email: lcole@waxahachie.com

Table of Contents

I. Introduction II. Respondent Instructions

III. Project Details IV. Evaluation Criteria V. General Conditions

VI. Vendor Questionnaire & Submissions VII. Pricing Table

Attachments:

A - Facility Locations and Tank Detail

1. Introduction

1.1. Summary

The City of Waxahachie, Texas seeks qualified contractors to provide comprehensive services for the removal, dewatering, transport, and disposal of sludge, biosolids, grit, and debris generated across its water and wastewater infrastructure. Services include routine operations, scheduled lagoon and basin cleaning, emergency response, and inter-facility sludge transfer.

Contractors must demonstrate proven municipal experience, mobile dewatering capability, and compliance with all TCEQ, EPA, ANSI, and OSHA requirements. High-quality service, timely execution, and proactive coordination with City staff are mandatory.

1.2. Background

The City of Waxahachie operates three water and wastewater treatment plants and a network of lift stations that serve a growing population and expanding commercial base. As part of its commitment to environmental stewardship, regulatory compliance, and operational reliability, the City is seeking a qualified vendor to manage the removal, dewatering, transport, and disposal of sludge, biosolids, grit, and debris across its treatment infrastructure.

This project encompasses a wide range of services—from routine lagoon cleaning and solids removal to emergency vac-truck response and inter-facility sludge transfer. The scope includes work at the Howard Road Water Treatment Plant, Howard Road Wastewater Treatment Plant, Robert W. Sokoll Water Treatment Plant, and multiple lift stations throughout the City.

Materials must be disposed of at a TCEQ-approved facility, and all work must be performed in accordance with applicable environmental and safety regulations.

The City is looking for a vendor who can deliver more than just equipment and labor. Success on this contract means proactive coordination, minimal disruption to plant operations, accurate documentation, and scalable solutions that adapt to seasonal demands and emergency conditions. A vendor who brings mobile dewatering capabilities, responsive service, and a clear understanding of municipal infrastructure will be well-positioned to support Waxahachie’s long-term water quality and system resilience goals.

1.3. Contact Information

Leila Cole, Purchasing Manager

408 S Rogers

Waxahachie, TX 75165

(469) 309-4165 lcole@waxahachie.com

1.4. Timeline

Release Project Date: February 4, 2026

Pre-Proposal Meeting (Non-Mandatory): February 18, 2026, 1:00pm

TEAMS Meeting Link:

https://tinyurl.com/yc6yydxc

TEAMS Meeting ID: 211 805 114 627 7 Meeting Passcode: H9nB3Lq7

Dial In: 469-998-7643

Dial In: Conference ID: 793 931 224#

Question Submission Deadline: February 23, 2026, 10:00am

Response Submission Deadline: February 25, 2026, 10:00am

All submittals will be opened at 10:15am through an online TEAMS audio meeting.

Teams Dial In: 469-998-7643

Dial In: Conference ID: 936 951 937#

2. Respondent Instructions

2.1. Important Instructions for Electronic Submittals

The City of Waxahachie prefers to accept electronic submittals for this Solicitation. Before the

Respondent can submit their electronic response to this solicitation, they must create a FREE account with OpenGov Procurement by registering online at https://procurement.opengov.com/signup. Once the Respondent has completed their account registration, they must return to this page to view the project details or use the following link https://procurement.opengov.com/portal/waxahachie-tx/projects/224539 . The Respondent should select "Draft Response" and follow the instructions provided to begin submitting their electronic response.

To view all City of Waxahachie project opportunities, use the following link: https://procurement.opengov.com/portal/waxahachie-tx. If you would like to be notified of any future City of Waxahachie project opportunities, select "Subscribe".

Please ensure the following items are included and completed before submitting your proposal:

1. Using the Vendor Submissions Section on OpenGov, answer all of the required questions provided.

https://tinyurl.com/yc6yydxc https://procurement.opengov.com/signup https://procurement.opengov.com/portal/waxahachie-tx/projects/224539 https://procurement.opengov.com/portal/waxahachie-tx/projects/224539

2. Please complete the provided conflict of interest questionnaire and upload the completed document.

3. Please provide the company's most recent signed W-9.

4. Please use the final question on the Vendor Submissions Section to submit your proposal.

5. Please use the pricing tables to propose our pricing.

2.2. Instructions to Respondents

This Request for Proposal (RFP- Best Value Proposal is Awarded) will be available online through https://procurement.opengov.com/portal/waxahachie-tx from the date issued until the due date and time provided. Any subsequent addendums and/or attachments will be added to the website listed above.

All submittals must be received no later than 10:00 am Central Time on Wednesday, February

25, 2026. Late submissions will not be accepted.

Electronic submittals are preferred through our online electronic bidding system https://procurement.opengov.com/portal/waxahachie-tx

All paper-sealed submittals must be received by the City of Waxahachie City Secretary

Department located at 408 S Rogers, Waxahachie, TX 75165 on the 3rd floor by the due date and time provided. All paper submittals must include a USB/flash drive with an electronic copy of the submittals and any attachments.

The City is not responsible for lateness or non-delivery of mail, carrier, etc. to the City, and the time and date recorded by the City shall be the official time of receipt.

Sealed paper submittals must be in one sealed envelope clearly marked with the label below completed and affixed on the outside of the sealed envelope containing the submittal:

SEALED SUBMITTAL – DO NOT OPENCity of Waxahachie – ATTN City Secretary – 3rd Floor

408 S Rogers St.

Waxahachie, TX 75165

Comprehensive Removal, Dewatering, and Disposal of Sludge, Biosolids, and Debris from

Water and Wastewater Treatment Facilities and Lift Stations

Request for Proposal (RFP- Best Value Proposal is Awarded)RFP - 2026 - 2 - 2

Submission Deadline: Wednesday, February 25, 2026, 10:00 am Central Time

Contact the Purchasing Department with any Questions: 469-309-4176 or at

Purchasing@waxahachie.com https://procurement.opengov.com/portal/waxahachie-tx https://procurement.opengov.com/portal/waxahachie-tx mailto:Purchasing@waxahachie.com

Company Name: ______________________________________________

Contact Name: _______________________________________________

Phone Number: _______________________________________________

Pre-Proposal Meeting

Wednesday, February 18, 2026 1:00 pm

TEAMS Meeting Link: https://tinyurl.com/yc6yydxc TEAMS Meeting ID: 211 805 114 627 7

Meeting Passcode: H9nB3Lq7 Dial In: 469-998-7643 Dial In: Conference ID: 793 931 224#

Solicitation Questions

Questions regarding this solicitation shall be submitted online using the OpenGov electronic bidding system or shall be emailed to the City’s Purchasing Manager at Purchasing@waxahachie.com with the solicitation number in the subject line no later than

10:00 am Central Time, Monday, February 23, 2026.

The City’s response to the questions shall be provided to all respondents through an addendum and will be bound with and made a part of the contract documents. No other explanation or interpretation will be considered official or binding. Respondents shall not contact any City staff except those designated in this solicitation or subsequent addendums. Noncompliance with this provision may result in the rejection of the submittal.

A copy of all questions in the addendum format shall be posted online through https://procurement.opengov.com/portal/waxahachie-tx. The City of Waxahachie shall

NOT be held liable for any costs incurred by any respondent for work performed in preparation of and production of the submittal or for any work performed prior to the execution of an awarded contract.

Any submittal may be withdrawn or a revised submittal provided prior to the submittal deadline.

Solicitation Opening

There will be a public opening of the submittals through an online TEAMS audio meeting on

Wednesday, February 25, 2026 at 10:00 am Central Time. Only the names of the firms that submitted a response will be read out loud and published on the OpenGov portal. All submittals will be kept confidential during the evaluation process and prior to the contract award.

TEAMS audio meeting

Teams Dial In: 469-998-7643

Dial In: Conference ID: 936 951 937# https://procurement.opengov.com/portal/waxahachie-tx mailto:Purchasing@waxahachie.com

2.3. Contract Award and Contract Terms

Contract Award

All submissions received from qualified, responsible, and responsive respondents will be evaluated fully to ascertain which respondent provided a response most advantageous to the

City. The City reserves the right to enter into an agreement with a single award, split awards, non-award, or use any combination that best serves the interest and at sole discretion of the

City.

Any contract awarded in pursuant to this solicitation is not assignable. The awarded

Contractor(s) shall not sell, assign, transfer, sub-contract, or convey this contract, in whole or in part, without the prior written consent of the City of Waxahachie.

The City reserves the right to accept and/or reject any and all submitted responses or any part thereof, waive immaterial errors, waive any irregularities or informalities in the submittal received, and award the contract in the best interest of the City.

Respondents shall promptly notify the City of any omissions, ambiguity, inconsistency, or error that they may discover upon examination of this solicitation. The City shall not be responsible or liable for any errors and/or misrepresentation that result from the solicitations which are inadvertently incomplete, ambiguous, inconsistent or obviously erroneous.

Any submitted responses may be withdrawn or a revised submission may be substituted prior to the submittal deadline. The solicitation documents submitted to the City cannot be altered, amended, or withdrawn by the Respondent after the submittal deadline, unless such alteration, amendment or withdrawal notice is approved in writing by the Purchasing Manager.

An opened response may not be changed for the purpose of correcting any error by the

Respondent or Respondent’s agent. Any ambiguity in the submittal as a result of omission, error, lack of clarity or noncompliance by the Respondent with specifications, instructions, and all conditions shall be construed in the favor of the City. If the unit prices and their extensions do not coincide, the City may accept the price most beneficial to the City, and the Respondent will be bound thereby.

Contract Term

The City intends to enter into a contract with the awarded Contractor for a period of one (1) year with three (3) additional one (1) year term renewal options. The contract will automatically renew unless either party provides a written cancellation notice at least ninety

(90) days before the active term end date. The contract pricing must be valid for at least the first full year of the contract.

Any price increases, when renewing the agreement, must be submitted to the City at least one hundred and twenty (120) days prior to a potential renewal. The price increase agreement must be signed by both parties and agreed upon before the price adjustment will be considered for any future invoices as well as the effective date of the increase. If there is a failure between the

City and Contractor to agree to the price adjustment request, this may result in a termination of the Contract.

Contract Termination

If at any time, the successful Contractor fails to fulfill or abide by the terms, conditions, specifications, or performance requirements of this solicitation, or any contract awarded and entered pursuant thereto, the City reserves the right to deduct charges from successful

Contractor’s invoice at the time it is due; or Cancel the contract at the City’s convenience, without penalty, by furnishing written notice of termination to Contractor, and select another

Contractor and award a contract to its Contractor pursuant to the terms thereof.

At the City’s sole discretion, any awarded contract may be canceled or terminated for convenience without penalty at any time by giving the Contractor thirty (30) days written notice. The Contractor may be entitled to payment for services actually performed; to the extent said services are satisfactory.

Availability of Funds

This solicitation is conditioned upon the availability of federal, state, or local funds, which are appropriated or allocated for payment of the requested services. If, during any stage of this contract, funds are not allocated and available for the requested services, the contract will be canceled. The City will notify the Contractor at the earliest possible time if this occurs.

3. Project Details

3.1. Scope of Work

1. Detailed Specifications

The selected contractor shall provide all necessary labor, materials, and equipment required for the successful removal, dewatering, and disposal of sludge, biosolids, and debris, including:

A. Nature of Materials

1. Sludge: Solids generated from water and wastewater treatment processes, including lagoon, basin, and clarifier accumulation.

2. Biosolids: Treated sewage sludge meeting applicable regulatory standards for disposal or beneficial use.

3. Debris: Grit, sand, rags, plastics, screenings, and other non-biodegradable materials removed from wet wells, lift stations, and treatment processes.

B. Applicable Standards

1. All Texas Commission on Environmental Quality (TCEQ) regulations governing sludge and biosolids handling, transport, and disposal.

2. Environmental Protection Agency (EPA) 40 CFR Part 503 biosolids requirements.

3. American National Standards Institute (ANSI) and Occupational Safety and Health

Administration (OSHA) safety standards, including confined space entry, lockout/tagout, and hazard communication.

4. All Texas Department of Transportation (TxDOT) requirements for transport vehicles and manifests.

C. Equipment Specifications

1. Purpose-built sludge removal equipment, including vacuum trucks (minimum 3,000-gallon capacity), sludge pumps, and mobile dewatering units.

2. Mobile dewatering equipment capable of achieving minimum 18% solids (or industry-standard equivalent) unless otherwise approved by the City.

3. Confined space entry equipment and certified personnel.

4. Clearly itemized pricing for mobilization, demobilization, fuel surcharges, polymer, consumables, and equipment rental.

2. Service Requirements

The contractor shall be expected to provide the following services:

A. Site Assessment

1. Conduct pre-service site visits to assess volumes, access, hazards, and operational constraints.

2. Provide a written removal and cleaning plan for City approval prior to mobilization.

B. Removal and Cleaning

1. Remove sludge from settling basins, lagoons, solids holding tanks, clarifiers, and aeration basins.

2. Clean wet wells and lift stations, including grit, rags, and accumulated debris.

3. Provide vacuum truck services capable of breaking up compacted material.

4. Provide 24/7 emergency response with a maximum 4-hour mobilization time.

C. Dewatering

1. Dewater sludge and biosolids on-site using centrifuges, belt presses, geotextile tubes, or equivalent methods.

2. Achieve target dryness levels suitable for transport and disposal.

3. Manage filtrate in accordance with plant operational requirements and environmental regulations.

4. Provide polymer selection, jar testing, and dosage optimization as needed.

D. Transport and Disposal

1. Transport all materials to a TCEQ-approved disposal facility.

2. Provide wet haul/sludge transfer services between City facilities on a per-gallon basis.

3. Submit disposal manifests within 48 hours of each load.

4. Notify the City in writing before changing disposal sites.

E. Fuel Surcharge

A fuel surcharge may be applied to account for fluctuations in diesel fuel costs associated with sludge hauling, vacuum truck operations, and mobile dewatering equipment. The surcharge shall be calculated as a percentage (%) applied to the invoice subtotal, excluding mobilization/demobilization charges.

The surcharge must be tied to the U.S. Department of Energy (DOE) On-Highway Diesel

Fuel Price Index for the Gulf Coast Region (PADD 3). This index is publicly available and updated weekly.

Vendor Requirements:

The Respondent shall provide the following as part of their proposal:

o A written fuel surcharge formula showing how the percentage is calculated.

o A baseline diesel price (e.g., DOE PADD 3 price on the date of proposal submission).

o A fuel surcharge table showing percentage adjustments at various diesel price levels.

o A statement confirming that the surcharge will only be applied when the DOE index exceeds the baseline price.

o A commitment to attach the applicable DOE index screenshot to each invoice where a surcharge is applied.

Restrictions:

o The City reserves the right to reject any surcharge formula deemed excessive or not tied to a recognized index.

o The City may establish a maximum allowable surcharge percentage as part of contract negotiations.

o Surcharges not supported by DOE index documentation will not be paid.

3. Delivery Requirements

The contractor is responsible for adhering to the following delivery requirements:

A. Timeline

1. The initial project timeline shall be negotiated upon award; however, prompt mobilization is expected to ensure minimal operational disruption.

2. Completion of services within the negotiated schedule, with flexibility for emergency response.

B. Quality Assurance

1. All services must meet the quality standards defined in this scope and be open to inspection by City representatives to ensure compliance.

2. The contractor will implement a quality assurance program to monitor processes and outputs throughout the project.

C. Documentation and Reporting

1. Submit daily logs detailing removal, dewatering, and disposal activities.

2. Provide written reports within one week of service, including dry tonnage removed, testing results, and disposal site verification.

3. Submit SDS and equipment literature for City approval prior to use.

4. Maintain clear records of fuel surcharges, mobilization costs, and per-unit pricing.

D. Communication

1. Establish a designated contact person for coordination and reporting purposes between the City and the contractor.

2. Regular communication with City staff regarding progress, challenges, and any adjustments required in real-time.

3. Coordinate with designated site contacts prior to isolating systems or performing work.

4. Restore all work sites to "as found" condition and obtain written approval before demobilization.

3.2. Performance Standards

1.Mobilization & Response

Service Type Required Response Time

Scheduled Work Within 10 business days of Notice to Proceed

Emergency Response ≤ 4 hours, 24/7/365

Additional Equipment Requests ≤ 24 hours

2. Detailed Specifications

A. Minimum dryness target: 18% solids (unless site conditions dictate otherwise).

B. Contractor must provide polymer optimization and jar testing upon request.

C. Filtrate must be returned to the treatment process without causing permit violations.

3. Cleaning Standards

A. Wet wells and lift stations must be cleaned to 95% removal of visible solids.

B. Basins and lagoons must be cleaned to City-approved residual depth, typically ≤ 2 inches.

C. All debris must be removed from site unless otherwise directed.

4. Documentation Requirements

Daily Logs:

The Contractor shall submit daily logs that include:

A. Volumes removed (gallons, cubic yards, or dry tons)

B. Equipment used

C. Personnel on site

D. Safety meetings conducted

E. Operational issues encountered

Weekly Summary Reports:

Weekly reports shall include:

A. Total volumes removed

B. Dewatering performance metrics

C. Polymer usage (if applicable)

D. Disposal site verification

E. Any deviations from schedule

Final Project Report:

Within one week of completing each project or task order, the Contractor shall submit a final report containing:

A. Total dry tons removed

B. Before/after photos

C. Disposal manifests

D. Site restoration confirmation

E. Any recommendations for future maintenance

5. Communication Requirements

A. Designated Point of Contact: The Contractor shall assign a single project manager with authority to make decisions and coordinate all work with the City.

B. Real-Time Communication: The Contractor shall maintain open communications with

City staff regarding progress, challenges, and schedule adjustments.

C. Operational Coordination: The Contractor must coordinate with designated City personnel before isolating systems, shutting down equipment, or performing work that may impact plant operations.

D. Site restoration: All work areas must be restored to "as found" condition or better.

Written City approval is required prior to demobilization.

4. Evaluation Criteria

All submissions received from qualified, responsible, and responsive respondents will be evaluated fully to ascertain which respondent provided a proposal most advantageous to the

City. The respondent’s submittal should provide a straightforward, concise description of the respondent’s capabilities to satisfy the requirements listed in this solicitation.

An evaluation committee (“Committee”) will review the submitted proposals. The Committee will evaluate all submissions and ultimately determine a final list of the most competent and qualified respondents.

During the evaluation process, the Committee and the City reserve the right, where it may serve the City’s best interest, to request additional information or clarifications from the respondents. In fairness to all firms, requests for interviews, visits, or presentations prior to the closing time and date will not be permitted. Interviews with selected firms may or may not be requested at the sole discretion of the City after the closing date. Selection may be made strictly from the information provided in the proposal, however, the City of Waxahachie reserves the right to conduct interviews as well as request presentations from any respondents as part of the final selection process.

The proposals will be evaluated on the following criteria and scored on a 100-point basis:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Cost

Cost will be evaluated based on a mathematical formula comparing the total cost to the other proposers' total cost.

Points Based 40 (40% of Total)

2. Experience and Qualifications

The company should be a well established business with applicable experience.

Evaluations are based on details provided in section 6 on qualifications and experience.

Points Based 25 (25% of Total)

3. Approach to Provide Services

This shall include, but is not limited to, the quality of services proposed, the staffing approach, service schedule, and response time and method used to address any issues reported. Evaluations are based on details provided in section 6 on qualifications, experience, and approach.

Points Based 25 (25% of Total)

4. Quality and Availability of Equipment

Evaluation is based on summary provided in section 6 on qualifications.

Points Based 10 (10% of Total)

5. General Conditions

5.1. Standard Terms and Conditions

The obligations of the parties under a contract awarded through this solicitation will be performed in Ellis County, Texas. Exclusive venue shall be Ellis County, Texas, and any contract awarded under this solicitation shall be governed by the laws of the State of Texas. All work must be in compliance with and conform to any and all applicable state or local laws, ordinances, regulations, codes, rules, policies, and interpretations thereof.

All submittals shall be subject to the Texas Public Information Act Texas Government Code

552 unless the respondent clearly and prominently identifies a particular section in the submittal as proprietary and said item unequivocally qualifies for this exception under the Act as determined by the Texas Attorney General.

Texas Government Code Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Waxahachie, including affiliations and business and financial relationships such persons may have with City of Waxahachie officers. An explanation of the requirements of Chapter 176, applicable forms, and a complete text of the new law is available at: https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm. By doing business or seeking to do business with the City of Waxahachie, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local Government Code and that you are solely responsible for complying with the information provided.

Once a selection is made and the City has the intent to award, the successful respondent will be required to submit Form 1295 to the State of Texas electronically prior to executing the agreement. https://www.ethics.state.tx.us/filinginfo/1295/

Lobbying of selection committee members, City staff, or City Council members will not be permitted nor tolerated during the solicitation process.

Prohibition of Boycott Israel: By submission of this solicitation response, the Contractor verifies that they will not Boycott Israel and agrees that during the term of this Contract, they will not

Boycott Israel as that term is defined in Texas Government Code 2271. Effective September 1, 2019, this section does not apply if the Vendor is a sole proprietor, a non-profit entity, or a governmental entity; and only applies if: (i) the Vendor has ten (10) or more full-time employees and (ii) this Contract has a value of $100,000.00 or more to be paid under the terms of this Contract.

Prohibition of Boycott of Energy Companies: By submission of this solicitation response, the

Contractor verifies that is does not Boycott Energy Companies and agrees that during the term of this Agreement will not Boycott Energy Companies as that term is defined in Texas

Government Code 2276, as amended. This section does not apply if the Contractor is a sole https://statutes.capitol.texas.gov/Docs/GV/htm/GV.552.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.552.htm https://statutes.capitol.texas.gov/Docs/LG/htm/LG.176.htm https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm https://www.ethics.state.tx.us/filinginfo/1295/ https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2271.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2276.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2276.htm proprietor, a non-profit entity, or a governmental entity; and only applies if: (i) Contractor has ten (10) or more full-time employees and (ii) this Agreement has a value of $100,000.00 or more to be paid under the terms of this Agreement.

Prohibition of Discrimination Against Firearm Entities and Firearm Trade Associations: By submission of this solicitation response, the Contractor verifies that it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (ii) will not discriminate during the term of the contract against a firearm entity or firearm trade association as that term is defined in Texas Government Code 2274. This section only applies if: (i) Contractor has ten (10) or more full-time employees and (ii) this

Agreement has a value of $100,000.00 or more to be paid under the terms of this Agreement;

and does not apply: (i) if the Contractor is a sole proprietor, a non-profit entity, or a governmental entity; (ii) to a contract with a sole-source provider; or (iii) to a contract for which none of the submittals from a company were able to provide the required certification.

The Contractor shall be and remain an independent contractor throughout the term of any contract awarded pursuant to this soliciation for all purposes, including but not limited to, the application of the Fair Labors Standards Act minimum wage and overtime payments, Federal

Insurance Contribution Act, the provisions of the Internal Review Code, and all State of Texas revenue, workers compensation, and unemployment insurance laws. The Contractor will retain sole and absolute discretion over the manner and means of carrying out the activities and all responsibilities listed herein. The Contractor agrees that it is a separate and independent enterprise from the City and that it has full opportunity to find other business, that it has made its own investment in its business, and that it will utilize a high level of skill necessary to perform the work. This agreement shall not be construed as creating any joint employment relationships between the Contractor and City, and the City will not be liable for any obligation incurred by the Contractor.

5.2. Contractor Insurance Requirements

Contractors on City property or public right-of-way for the City of Waxahachie shall provide the

City a certificate of insurance evidencing the coverage and coverage provisions identified herein.

The Contractor hereby covenants and agrees to indemnify, hold harmless, and defend the City, its officers, agents, servants, and employees, from and against any and all claims or lawsuits of any kind or character, whether real or asserted, for either property damage or loss (including alleged damage or loss to contractor’s business, and any resulting lost profits) personal injury, including death, to any and all persons, and damages for claims of intellectual property infringement, arising out of or in connection with this agreement, to the extent caused by the acts or omissions of contractor, its officers, agents, subcontractors, servants or employees.

All insurance and certificate(s) of insurance shall contain the following provisions: (1) name the

City, its officers, agents, and employees as additional insureds as to all applicable coverage with https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2274.htm the exception of Workers' Compensation Insurance; (2) provide for at least thirty (30) days prior written notice to the City for cancellation, non-renewal, or material change of the insurance; (3) provide for a waiver of subrogation against the City for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance.

All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least “A” by AM Best or other equivalent rating service.

The Contractor shall during the term hereof maintain in full force and affect the following insurance: The City reserves the right to amend or require addition all types depending on the nature of the work.

The successful Contractor shall procure and maintain in force during the terms of any contract awarded pursuant to this solicitation, at its own cost, the following minimum insurance coverage:

Type of Insurance Amount of Insurance Provisions

A. Commercial General

(Public) Liability to include coverage for:

A. Premises/Operations

B. Products/Completed

Operations

C. Independent Contractors

D. Personal Liability

E. Contractual Liability

$1,000,000 each occurrence

$2,000,000 general aggregate

$2,000,000 Umbrella/ Excess

Liability

City to be listed as additional insured and provided 30-day notice of cancellation or material change in coverage.

City requires that insurer be rated A or higher by A.M. Best or equivalent.

Waiver of subrogation

2. Business Auto Liability • $1,000,000 per occurrence

• $1,000,000 aggregate or;

• $1,000,000 combined single limits

City to be named as a additional insured

3. Workers’ Comp &

Employers’ Liability

Statutory Limits

$1,000,000 each accident

Waiver of subrogation

Prior to the execution of any awarded contract by the City, the successful Contractor shall forward Certificates of Insurance to the department contact that will be managing the contract.

The required insurance policies shall be procured and maintained in full force and effect for the duration of the awarded contract. The Certificate Holder shall be the City of Waxahachie at 408

S Rogers St., Waxahachie, TX 75165.

6. Vendor Questionnaire & Submissions

6.1. Authorized Respondent’s Information

6.1.1. Authorized Official's Contact Information*

Please provide the contact Information of the authorized official submitting this response.

-Legal Name

-Title

-Email Address

-Phone Number

*Response required

6.1.2. Response Confirmation*

By clicking "Please confirm" below, hereon affixed, the respondent declares they have read this solicitation entirely and with full knowledge of the requirements, does hereby agree to furnish the services in full accordance with the requirements of this solicitation if selected.

Confirming also indicates the following:

• Person or person’s interest in this solicitation as principals are those named herein.

• I (we) have carefully examined the contents of this solicitation, and its requirements, and agree to the terms stated herein.

• The respondent acknowledges the Conflict of Interest Clause and agrees to follow the necessary requirements.

The undersigned represents that they are authorized to bind the Respondent to fully comply with the terms and conditions of this solicitation's requirements.

☐ Please confirm

*Response required

6.1.3. Conflict of Interest Questionnaire*

Please download the document below and upload the completed questionnaire.

• Form_CIQ_(Conflict_of_Inter...

https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1798/07a52eb7-fa3b-431c-bff2-4635ee633b79_Form_CIQ_%28Conflict_of_Interest_Questionnaire%29_-_CIQ.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LOKK462G%2F20260223%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260223T221452Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEB4aCXVzLXdlc3QtMiJGMEQCIGXjLyftl0w96XeFraMZK8jWURxqpXb1DI%2B7daUeZt7HAiB1SdWB2xtc15AxusS2hDMCf6RHJEIxRj6o0KxIH9YHsCqVBQjn%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMyxmyG%2FfvFl4p4wcRKukEeMCtCguqkjrtzXwIIYXan9oHl3VROS14ptTuTQM%2B3ucq2noASt3fhzVAptuOgNRVo3cokZt4QIrVcOU%2BtXWKH%2BqOsWMFjs906TNuww5sJtCFcgrhwjyX0i24wz%2FFBUGtaOj1845WuXFKBW7I4edwO5jlwFB7m4TZ2wFJd1J37wPhqoRh2EL5%2FNX0PzDEwWjI7sCNgdN8wx6dI%2FYOXQPkL7JYBJ2Bec1NdXurxw8dwvw5ZhrCHJ2UGPlo8OkS6P%2BckgQEpj6fbxFu7NDOVFBM9%2ByBl3eNwVShKYjJLSSWDIIsBxv7WnIb4tCibDteDQT4sUYLnhj%2FgKq15ZdapURrBJVbhIn7Sm7Y1AZJgfZQvivfjAHnDLMiJLz2xQ09Dw73t3pDPYnaDFkIvau7rmoWJ6kEdaTDLvUlhASl8CXfckFVXXws%2BWqEy06ImjBXqV2tSYdYWKK%2BSQFdIuvqjSrMjPYOrHBVLkSPjPri3F%2B5GLcskhdi39HRgfSbKqtQkCMpwBvnn2oA%2FVVkWL%2F7dwYDJsVynsWxu8D%2BNepuUi2KQ%2BTfzm3CRB%2F57yAw5yS2n1oAK1c6KK7GmLTo6pvXC2OF8sSRyflR2OUiAu6p%2Fmqf%2FEmYapyfvVAgecLNlmJTg3IEo0hoO061Zi8f%2FEzm5ydu3aCU%2Bm24x4LpiZD3OBTOdHEgSI4cNmAIxJ1y3k1Bq%2BPgLZMkbj%2FP%2B3h1xhDkywXbQhqitq6VZvf57JUUn1z3i3Yl%2FTLGdaUc5l2hMzPnaj%2BF%2FrcgMv24D5xoDz5m0vg2%2B%2BSgS5NPxYV5x4Z06od2bpy7nl%2Ftx6ikJH0wipzzzAY6mgEVdtAx9l10jKyPcySk57uZbuZb7GWH8sndGqnKkRwn1CUdsbLBwPhsJHGTXFwIZMwIzPJdg%2BGnXaqBb1ut0DF5WIJtG7YcLFj%2BKeBMKfzPUtX46ETOU26R0hBJpqe%2FrEYvRpd6G2mB6OADIX59kcU%2BH1cCkCIJw6ST%2BhBCvvxeRl0%2FAMgzdqiBdfAMX8hJ9nLrahwqXbAKGYXy&X-Amz-Signature=a932336eabceb898734beea876e654fc12195dd003fc301672cb87dcd7973ea8&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Form_CIQ_%28Conflict_of_Interest_Questionnaire%29_-_CIQ.pdf%22&x-id=GetObject

*Response required

6.2. Company Information

6.2.1. Please provide your company's most recent signed W-9*

Please download the below documents, complete, and upload.

• Blank_W-9_2024.pdf

*Response required

6.2.2. Full Legal Company Name*

*Response required

6.2.3. Principal Place of Business Address*

*Response required

6.2.4. Principal Place of Business Phone Number*

*Response required

6.2.5. Company Website URL

6.2.6. Person Authorized to negotiate and sign contracts with the city (if different than the

Authorized Contact Provided)

6.2.7. Number of years in business working on similar types of project?* *Response required

6.2.8. State and Date of Incorporation, Partnership, or Ownership Established?* *Response required

6.2.9. Are you a certified Small Business (SBE), Disadvantaged Business Enterprise (DBE), or Historically Under-utilized Business (HUB)?*

☐ Yes

☐ No

*Response required

6.3. Cooperative Purchasing

6.3.1. The City of Waxahachie has established several government entity interlocal agreements. Should any of these Government Entities desire to utilize this contract, would you offer the same terms, conditions,specifications, and pricing to that entity? **

☐ Yes

☐ No

*Response required

6.4. Qualifications, Experience, & Approach

6.4.1. Qualifications, Experience, and Regulatory Compliance* https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1798/e5cb081b-5538-4635-8db5-e27f194dc508_Blank_W-9_2024.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LOKK462G%2F20260223%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260223T221452Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEB4aCXVzLXdlc3QtMiJGMEQCIGXjLyftl0w96XeFraMZK8jWURxqpXb1DI%2B7daUeZt7HAiB1SdWB2xtc15AxusS2hDMCf6RHJEIxRj6o0KxIH9YHsCqVBQjn%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMyxmyG%2FfvFl4p4wcRKukEeMCtCguqkjrtzXwIIYXan9oHl3VROS14ptTuTQM%2B3ucq2noASt3fhzVAptuOgNRVo3cokZt4QIrVcOU%2BtXWKH%2BqOsWMFjs906TNuww5sJtCFcgrhwjyX0i24wz%2FFBUGtaOj1845WuXFKBW7I4edwO5jlwFB7m4TZ2wFJd1J37wPhqoRh2EL5%2FNX0PzDEwWjI7sCNgdN8wx6dI%2FYOXQPkL7JYBJ2Bec1NdXurxw8dwvw5ZhrCHJ2UGPlo8OkS6P%2BckgQEpj6fbxFu7NDOVFBM9%2ByBl3eNwVShKYjJLSSWDIIsBxv7WnIb4tCibDteDQT4sUYLnhj%2FgKq15ZdapURrBJVbhIn7Sm7Y1AZJgfZQvivfjAHnDLMiJLz2xQ09Dw73t3pDPYnaDFkIvau7rmoWJ6kEdaTDLvUlhASl8CXfckFVXXws%2BWqEy06ImjBXqV2tSYdYWKK%2BSQFdIuvqjSrMjPYOrHBVLkSPjPri3F%2B5GLcskhdi39HRgfSbKqtQkCMpwBvnn2oA%2FVVkWL%2F7dwYDJsVynsWxu8D%2BNepuUi2KQ%2BTfzm3CRB%2F57yAw5yS2n1oAK1c6KK7GmLTo6pvXC2OF8sSRyflR2OUiAu6p%2Fmqf%2FEmYapyfvVAgecLNlmJTg3IEo0hoO061Zi8f%2FEzm5ydu3aCU%2Bm24x4LpiZD3OBTOdHEgSI4cNmAIxJ1y3k1Bq%2BPgLZMkbj%2FP%2B3h1xhDkywXbQhqitq6VZvf57JUUn1z3i3Yl%2FTLGdaUc5l2hMzPnaj%2BF%2FrcgMv24D5xoDz5m0vg2%2B%2BSgS5NPxYV5x4Z06od2bpy7nl%2Ftx6ikJH0wipzzzAY6mgEVdtAx9l10jKyPcySk57uZbuZb7GWH8sndGqnKkRwn1CUdsbLBwPhsJHGTXFwIZMwIzPJdg%2BGnXaqBb1ut0DF5WIJtG7YcLFj%2BKeBMKfzPUtX46ETOU26R0hBJpqe%2FrEYvRpd6G2mB6OADIX59kcU%2BH1cCkCIJw6ST%2BhBCvvxeRl0%2FAMgzdqiBdfAMX8hJ9nLrahwqXbAKGYXy&X-Amz-Signature=076af36757e43e27db02ee5124e992a091a971813fc6dc96d992827238883b85&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Blank_W-9_2024.pdf%22&x-id=GetObject

Describe your firm’s experience providing sludge, biosolids, and debris removal services for municipal water and wastewater facilities. Include experience with lagoons, basins, wet wells, and lift stations. Explain how your firm ensures compliance with TCEQ, EPA, OSHA, ANSI, and

DOT regulations, and identify all required licenses and permits.

*Response required

6.4.2. Equipment, Methods, and Safety*

Describe the equipment and methods proposed for sludge and biosolids removal, on-site dewatering, screening, and debris removal. Include vacuum trucks, pumps, mobile dewatering systems, and confined-space safety equipment. Explain how equipment availability, safety, and operational reliability are ensured.

*Response required

6.4.3. Service Approach and Emergency Response*

Describe your approach to site assessment, work planning, and execution to minimize disruption to City operations. Explain procedures for removal and cleaning, dewatering, transport, and disposal. Include your ability to provide emergency and on-call services, response times, and coordination with City staff.

*Response required

6.4.4. Transport, Disposal, and Documentation*

Identify proposed TCEQ-approved disposal facilities and describe transport procedures for sludge, biosolids, and debris. Explain how disposal manifests, haul documentation, wet haul transfers, testing results, and regulatory records are generated, tracked, and submitted.

*Response required

6.5. References & Recent Projects

Provide a minimum of three (3) references from recent projects (within the last five years) similar in size and scope, including:

• Client name and location

• Type of facility (WWTP, lift station, lagoon, etc.)

• Volume of material removed

• Services provided (removal, dewatering, transport, disposal)

• Project duration

• Contact Person and Title:

• Phone:

• Email:

6.5.1. Reference 1*

*Response required

6.5.2. Reference 2*

*Response required

6.5.3. Reference 3*

*Response required

6.6. Claims and Suits

6.6.1. Has your organization ever failed to complete any work awarded to your company?* ☐ Yes

☐ No

*Response required

6.6.2. Are there any judgments, claims, arbitration proceedings, or suits pending or outstanding against your organization or its officers?*

☐ Yes

☐ No

*Response required

6.6.3. Has your organization filed any lawsuits or requested arbitration regarding awarded contracts within the last five years?

☐ Yes

☐ No

6.6.4. If you have answered "Yes" to any of the claim and suit questions, please provide supplemental information/documents here.

6.7. Additional Information from Respondent (Optional)

6.7.1. Please include any additional references, marketing material, or supporting documentation to justify the respondent's qualifications for this project for review with your submittal.

7. Pricing Table

SLUDGE & BIOSOLIDS REMOVAL

Line Item Description Unit of

Measure Quantity Unit Cost Total

1 Lagoon/Basin Sludge Removal Dry Ton 25

2 Clarifier Sludge Removal Dry Ton 5

Line Item Description Unit of

Measure Quantity Unit Cost Total

3 Aeration Basin Cleaning Cubic Yard 450

4 Polymer (if applicable) Pound 500

TOTAL

DEWATERING SERVICES

Measure Quantity Unit Cost Total

5 Mobile Dewatering Tons 500

6 Geotextile Tube Dewatering Cubic Yard 100

7 Polymer Optimization/Jar Testing Each 2

WET WELL & LIFT STATION CLEANING

Measure Quantity Unit Cost Total

8 Wet Well Cleaning (≤ 20 ft depth) Each 6

9 Wet Well Cleaning (> 20 ft depth) Each 2

10 Lift Station Cleaning Cubic Yards per Day

TRANSPORT & DISPOSAL

Measure Quantity Unit Cost Total

11 Sludge/Biosolids Transport Mile 2,000

Measure Quantity Unit Cost Total

12 Disposal Fee Dry Ton 25

13 Wet Haul/Sludge Transfer Gallon 100,000

EMERGENCY SERVICES

Measure Quantity Unit Cost Total

14 Emergency Mobilization Hour 30

15 Emergency Cleaning Hour 30

LOGISTICS

Measure Quantity Unit Cost Total

16 Mobilization (per job) Each 8

17 Demobilization (per job) Each 8

19 Equipment Rental (if applicable)

Applies to belt presses, centrifuges, or other specialized units not permanently assigned.

Day 20

20 Standby Time (if applicable) Only billable if caused by City delay or site access issues; must be pre-approved.

Hour 10