Compliance and subrecipient monitoring consulting services

Clackamas County, Oregon is seeking a consulting firm to provide Compliance and Subrecipient Monitoring Consulting Services through a competitive Request for Proposal (RFP) process. The primary objective is to monitor and assess approximately 59 subrecipient organizations with over 100 subrecipient agreements involving federal and state funding. Key services include providing technical assistance, developing funding opportunity notices, supporting agreement development, conducting risk assessments, performing ongoing fiscal monitoring, and assisting with the annual single audit process. The RFP requires the selected consultant to work closely with the County's Finance Grants team, focusing on reviewing and monitoring subrecipient compliance across federal and non-federal agreements. Proposals are due by September 7, 2023 at 2:00 PM Pacific Time, with an initial contract term through June 30, 2025. Evaluation criteria include technical approach, qualifications, experience, and cost, with a maximum possible score of 100 points. The County ultimately selects the vendor providing the best overall value.

The RFP does not indicate specific set-aside designations or restrictions on responding organizations. Berry, Dunn, McNeil & Parker, LLC appears to be the apparent successful proposer, having received the highest evaluation score of 90.4 points. The County currently uses Oracle PeopleSoft for financial accounting but lacks a dedicated grants management software system. Financially, the county expends approximately $140 million annually in Federal Financial Assistance Awards and $15 million in sub-recipient awards. The procurement allows for potential contract renewals, with three additional one-year extensions possible beyond the initial term. Pricing is to be submitted on a time and materials basis with a not-to-exceed fee structure. Notably, the selected consultant will be prohibited from providing independent services directly to subrecipients and must comply with all applicable Federal and State laws and regulations.