Compactor Maintenance and Repair Services

The County of San Mateo's Department of Public Works is issuing an Informal Request for Proposals (RFP No. 2025-RFP-Informal-00551) to procure on-call maintenance and repair services for four trash compactors located in Redwood City, California. The selected vendor will provide comprehensive labor, materials, equipment, and tools necessary to maintain and repair the compactors, which are utilized daily to compact interior office and outdoor waste throughout the county's facilities. Required services include repairs to hydraulic systems, electrical components, structural welding, and all associated parts and labor to ensure full operational capacity. Vendors must submit hourly rates for repairs during normal business hours (Monday through Friday, 5:00 a.m. to 4:00 p.m.) and outside normal business hours, along with a material markup percentage not to exceed 20%. Minimum qualifications require vendors to have provided similar services for a minimum of four years within the last seven years, designate an account manager with at least two years of experience in account services within the last five years, and maintain current registration with the System for Award Management (SAM). The vendor must respond to emergency repair requests within 24 hours and non-emergency requests within 72 hours, provide written diagnostics and cost quotes, and submit itemized service manifests within 30 days of service completion. Pricing is the sole evaluation criterion, with the award going to the lowest-cost responsive and responsible proposer. The RFP was released on May 5, 2026, with proposals due by 2:00 p.m. on May 20, 2026, via the eProcurement portal, and the anticipated contract award date is June 23, 2026.

The Request for Proposals does not specify any set-aside designations or restrictions limiting the types of organizations that can respond, nor does it identify any disadvantaged enterprise requirements or incumbent vendors. No information regarding existing infrastructure, technology integration requirements, or current contractors has been provided in the available documentation. The contract is structured as a single agreement with a not-to-exceed amount of $150,000 for a maximum individual term of five years, representing the total budgeted amount for all maintenance and repair services across the four compactors during the contract period. All work must comply with manufacturer specifications and applicable federal, state, and local laws. No pre-proposal conference or site visit is scheduled, allowing interested vendors to submit proposals based on the detailed specifications provided in the formal RFP document.