Community Event Furniture and Decorations Rental

The City of Long Beach Community Development Department is soliciting bids for community event furniture and decorations rental services under ITB DV-25-633, with bids due December 2, 2025 at 11:00 AM PST and questions due October 28, 2025. A local-vendor preference applies: Long Beach-based businesses with a principal place of business within city limits and current City business license receive up to a 10 percent bid price reduction for evaluation purposes; an additional five points are awarded to vendors operating from brick-and-mortar commercial or non-residential locations, for a potential total of ten extra credit points.

The scope includes plastic folding chairs (up to 300 units), six-foot and eight-foot rectangular tables (up to 150 units), 10' × 10' and 10' × 20' canopies (up to 50 units), balloon displays, ice chests, linens in City-approved colors (up to 150 units), and weights or sandbags for outdoor event stability. Vendors must provide delivery and setup at multiple city locations including Civic Center Plaza, parks, and public libraries year-round, with setup and breakdown available from 5:30 AM to 9:00 PM any day of the week. Deliveries occur on the event day unless otherwise specified. Pricing shall be quoted as the lowest available price with delivery and setup charges included; no minimum orders, restocking fees, fuel surcharges, or other ancillary fees are permitted.

The contract runs for two years with options to renew for up to three additional one-year periods, not to exceed five years total. Multiple vendors may be awarded. The City pays on a per-event basis following completion and verification of deliverables, with invoices due within 48 hours of event conclusion and payment issued within 30 calendar days. Awarded contractors must submit quarterly performance reports by the 15th of the month following each quarter. An optional pre-bid meeting is scheduled for October 14, 2025 at 2:00 PM PST via Microsoft Teams. Bids must be submitted electronically via https://longbeachbuys.buyspeed.com/bso/. Addendum No. 1 was posted October 15, 2025; proposers must acknowledge receipt of the addendum with their bid submission or face disqualification. Federal debarment certification and Equal Benefits Ordinance compliance certification are required.