Community Engagement Solar Radios

The City of Austin, Texas is requesting quotes for Community Engagement Solar Radios under IFQ 1100 AGM1015, with quotes due July 17, 2026 at 2:00 p.m. Set-asides for certified HUBs or M/WBE vendors apply if adequate quotes are received from the initial notice; otherwise, solicitation proceeds to general vendor registration.

The scope is custom emergency radios with LED flashlight and NOAA alert capabilities, branded with the new City of Austin and Austin Energy logo, available in yellow only. Estimated quantity is 1,000 units, though the City does not guarantee purchase of the listed quantities. Delivery is FOB Destination, prepaid, to Austin Energy Headquarters at 4815 Mueller Boulevard, Austin, Texas 78723. Offerors must specify delivery method, carrier name, authorized representative name and email, and the number of days required for delivery after order receipt. Unit prices should not exceed four decimal places.

Pricing must be all-inclusive of administrative costs, handling, shipping charges, applicable discounts, and all transportation expenses such as fuel surcharges and mileage. Offerors may not charge separately for administrative costs, overhead, per diem, shipping, transportation costs, travel time, fuel surcharges, mileage, or stop fees. Lead time is identified as an important evaluation factor. The City of Austin is exempt from Federal Excise and State Sales Tax; taxes must not be included in quoted prices. Payment is due within thirty days of receipt of properly documented invoices, contingent upon satisfactory delivery.

The City reserves the right to award based on lowest price meeting minimum requirements and may compare quotes by individual line items, categories of line items, or aggregate price. Submit quotes to Procurement Specialist Ahide Garcia at Ahide.Garcia@AustinTexas.gov, including solicitation number IFQ 1100 AGM1015 in the subject line. Addenda 1, 2, and 3 address branding, logo, color specification (yellow only), and updated pricing submittal and delivery location.