Community Corrections Information & Billing System.

The Colorado Department of Public Safety's Division of Criminal Justice issued a Request for Information (RFI RDAA 20170004) on July 25, 2017, seeking vendor information for replacing the existing Community Corrections Information and Billing System (CCIB) serving Denver County and Denver City jurisdictions. This non-binding RFI is intended for planning and technical discovery purposes to understand estimated costs, scope, and expertise required to build a new system that maintains critical CCIB functionality while adding enhanced capabilities including invoicing, budgeting, offender data management, facility staff background checks, program referrals, and robust data analysis and reporting. The current CCIB system serves over 500 active users statewide across 22 judicial districts and 32 community corrections facilities, processes approximately 4,000 invoices annually for a $68 million budget, and manages data for over 40,000 offenders. Vendors were required to submit written inquiries for clarification by July 19, 2017 at 2:00 PM Mountain Time, with RFI responses due July 28, 2017 at 2:00 PM Mountain Time, limited to 100 pages total with no more than five pages of supporting materials. Responses were requested across five sections covering organizational background, project management approach, system functionality, implementation and support capabilities, and pricing information. Vendors were encouraged to provide at least three project references and could respond to as few or as many sections as applicable. The State indicated that responses may be used as background information for development of a future Request for Proposal.

The RFI did not establish predetermined set-aside designations or restrictions on organization types eligible to respond. The incumbent vendor for the current Community Corrections Information and Billing system is ClientSolv Technologies, which originally developed the system in 2008 using a Microsoft C# platform with a SQL Server 2008 backend database, while the current State accounting and billing system vendor is CGI, which provides the CORE system. Any new solution must interface or integrate with approximately seven different case management systems currently used statewide by Community Corrections providers and preferably with the Colorado Crime Information Computer (CCIC) system, as the Department operates with a decentralized model in which Community Corrections providers maintain autonomy in selecting their own case management systems. Work may be performed outside the United States, though on-site engagement with Department staff is anticipated, with meetings able to be conducted at Division offices, vendor locations, or via web conferencing. The State did not establish a predetermined budget or funding source within the RFI, with pricing information requested as voluntary and non-binding across categories including application software, implementation, training, user licenses, maintenance and support, customizations, hosting, and other expenses. All RFI responses were to become the property of the Colorado Department of Public Safety and would be held confidential throughout any resulting procurement cycle.