Communications, radio equipment parts & repair

The State of New Mexico General Services Department, Purchasing Division, is soliciting sealed bids for a statewide price agreement to provide communications radio equipment parts and repair services to all State of New Mexico agencies, commissions, institutions, political subdivisions, and local public bodies. The procurement encompasses repair and maintenance services for a comprehensive range of communications equipment, including microwave communications equipment, power amplifiers, mobile and portable radios, vehicular repeaters, telemetry units, repeaters, communications control heads, base stations, satellite antenna dome repair, communications consoles, communications circuit board repair, microwave transmission line dehydrators, and power rectifiers and power supplies. The contract consists of 118 line items requiring bidders to submit percentage discounts on parts and accessories from 21 specified manufacturers (including Motorola, Harris, Kenwood, ICOM, EF Johnson, General Electric, Alcatel, Tait, Proxim, and others), hourly labor rates for various repair, labor, and installation services across 35 labor categories, and pricing for engineer daily and hourly rates, technician services, on-site labor at customer locations, tower climber services, programming fees, training, software installation, and post-warranty maintenance. All deliverables must consist of new factory parts with a minimum one-year warranty covering mechanical, electrical, and workmanship defects, and all work must be performed by fully qualified engineers and technicians in compliance with manufacturer specifications. Sealed bids are due electronically through the eProNM system by April 7, 2026, at 2:00 p.m., with formal bid opening occurring immediately thereafter via Microsoft Teams. The resulting price agreement will be for one year from the award date with options to extend for three additional one-year periods by mutual agreement, not to exceed four years total. Evaluation criteria include qualification as an authorized representative of the manufacturers whose equipment will be serviced, proof of required bonding and insurance (comprehensive general liability, personal injury, owner's protective liability, comprehensive automobile liability, and workers' compensation coverage), submission of a valid signed W-9 Form, and disclosure of any financial interests held by requesting agency employees or State Purchasing Agent office employees in the bidding entity.

The solicitation does not identify specific set-aside designations or restrictions limiting responses to particular organization types, such as disadvantaged enterprises or minority-owned businesses. No incumbent vendors or current contractors are referenced in the available documentation. Bidders must be authorized representatives of the manufacturers whose equipment they service and must be capable of fulfilling all factory warranties and technical support services. Pricing shall be submitted as percentage discounts from manufacturer depot rates for parts and accessories, with specific hourly rates provided for labor services, and all bids must exclude state gross receipts tax and local option taxes, which will be added at the time of invoicing. Payment terms are Net 30 with F.O.B. Destination, and for warranty repairs, the contractor bears shipping costs to and from the repair facility, while for out-of-warranty repairs, the Department of Information Technology covers shipping costs in both directions. The State reserves the right to make multiple awards to ensure availability and timely delivery. No specific award value or budget range is identified in the solicitation documents.