Communications-Digital Asset Management

The Abraham Lincoln Presidential Library and Museum (ALPLM) in Springfield, Illinois, is seeking a Digital Assets Manager service through a Request for Quote (RFQ) identified as B-48145, targeting St. Clair County and the broader state procurement system. The procurement focuses on acquiring a comprehensive digital asset management solution with advanced AI capabilities for searching and tagging photo and video assets. Specific required functionalities include facial recognition, shareable albums, content sorting, digital rights management, in-app editing, social media publishing, and a minimum of one terabyte of storage. Vendors must possess a minimum of five years of experience in digital asset management and submit detailed quotes specifying pricing for one and two-year contract terms. The RFQ requires submission by June 17, 2025, at 11:00 AM central time, with all quoted prices remaining valid for 90 days. Evaluation criteria will prioritize technical capabilities and lowest pricing, with ALPLM reserving the right to reject offers that do not meet minimum requirements. Vendors quoting over $50,000 must complete additional procurement documentation.

The procurement appears to have standard state of Illinois inclusion provisions, likely supporting minority and disadvantaged business enterprises, though specific set-aside percentages are not explicitly detailed in the provided documents. The standard terms and conditions document indicates potential preferences for vendors hiring qualified veterans and ex-offenders. Insurance requirements are comprehensive, mandating general commercial liability coverage of $1,000,000 per occurrence, auto liability of $1,000,000, and state-mandated worker's compensation insurance. While no incumbent vendor is mentioned, the procurement suggests potential integration with existing ALPLM digital infrastructure. The contract will follow State Prompt Payment Act terms, with invoicing occurring upon complete fulfillment of vendor responsibilities. Though an exact budget range is not specified, the detailed technical requirements and AI-driven digital asset management scope suggest a potentially substantial investment, likely in the mid-to-high five-figure range for a one or two-year contract term.