Request for Quote- B-48145.docx
DOCX document 89 KB Posted
- Attached to
- Communications-Digital Asset Management
- Solicitation number
- 25-506ALPLM-ALPLM-B-48145
- Issued by
- St. Clair County, Illinois
About this file
This document is a Request for Quote (RFQ) issued by the Abraham Lincoln Presidential Library and Museum (ALPLM) located in Springfield, Illinois, seeking a Digital Assets Manager service. The RFQ, identified as B-48145, is seeking a vendor to provide a comprehensive digital asset management solution with a submission deadline of June 17, 2025, at 11:00 AM central time. The desired service must include advanced AI capabilities for searching and tagging photo and video assets, with specific requirements such as facial recognition, shareable albums, content sorting, digital rights management, in-app editing, social media publishing, and at least one terabyte of storage. The contract appears to be for a one or two-year term, with ALPLM intending to award to the lowest-priced vendor that meets the minimum requirements.
The vendor must have a minimum of five years of experience and will be required to complete a detailed quote form specifying pricing for one and two-year terms. The RFQ indicates that all quoted prices must remain valid for 90 days and include any shipping or handling charges. ALPLM reserves the right to reject all offers or individual offers that fail to meet requirements. For quotes exceeding $50,000, vendors must complete additional procurement forms. The payment terms follow the State Prompt Payment Act, and invoicing will occur upon completion of all vendor responsibilities. The procurement is structured to ensure competitive pricing while maintaining specific technical and operational standards for digital asset management.
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Other files
| File | Type | Posted |
|---|---|---|
| standard terms and conditions~54.pdf |
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Text version
R E Q U E S T F O R Q U O T E
Quotes are due no later than 06/17/2025 at 11:00 AM central time
Project Title Digital Assets Manager
| AGENCY: | Abraham Lincoln Presidential Library and Museum | |
| ADDRESS: | 112 N 6th St | |
| CITY: | Springfield, IL | |
| CONTACT: | Tammy L. Miner, CFO | |
| PHONE: | 217-785-4513 | |
| EMAIL: | Tammy.L.Miner2@Illinois.gov |
Scope/Specifications
The ALPLM seeks a service to organize photo and video assets. To meet our needs, the service must:
· Use AI to search both video and still photos without using keywords
· Use AI for facial recognition and creation of smart tags
· Offer the ability to create shareable albums of content
· Offer the ability to sort content by type, date, etc.
· Allow staff to attach comments to content
· Allow expiration dates so use of content will end at set times
· Offer built-in style guides to use when creating ALPLM content
· Include digital rights management tools
· Allow editing of photos and videos within the app
· Allow in-app publishing to social media
· Offer at least one terabyte of storage
· Allow at least three main users
· Offer analytics and allow creation of detailed reports
· Submit invoices for payment
Vendor Criteria
The vendor must have at least five years of experience.
Vendor Quote Complete the section below and submit this as your quote, along with any other attachments, to the ALPLM contact above prior to the due date and time.
| PROJECT TITLE: |
| Digital Assets Manager |
COMPANY NAME:
CONTACT NAME:
EMAIL ADDRESS:
PHONE #:
TOTAL QUOTE for one year ($):
TOTAL QUOTE for two year(s)($):
DATE:
TOTAL QUOTE ($):
DATE:
EXPECTED DELIVERY/ AVAILABILITY DATE:
VENDOR COMMENTS:
Notes to Vendor: All Quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges, if applicable. ALPLM reserves the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects.
By submitting a quote, Vendor agrees to the State’s Standard Terms and Conditions and Standard Certifications, which are attached. If the quote total exceeds $50,000, Vendor shall complete and submit either Forms A (if Vendor is not registered in the Illinois Procurement Gateway) or Forms B (if Vendor is registered in the Illinois Procurement Gateway), which are attached.
Vendor may attach separate page(s) describing its proposal for goods or services included in its quote. ALPLM intends to award to the lowest priced vendor that meets minimum requirements and specifications.
Vendor will invoice upon completion of all its responsibilities, unless otherwise indicated. Any late payment charges will be in accordance with the State Prompt Payment Act (30 ILCS 540). Any other late payment terms on vendor’s invoice or other documentation will have no effect.
IF THIS FORM IS NOT FILLED OUT IN ITS ENTIRETY THE QUOTE MAY BE DISQUALIFIED
PresidentLincoln.illinois.gov P 217.558.8844 212 North 6th Street., Springfield, IL 62701 Page | 2 image1.png image2.png image3.png image4.png image5.png image6.png
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