Commissary - Solicitation for Bid

The Williamson County Sheriff's Office in Texas is soliciting bids for Off-Site Commissary Services and a computerized Trust Fund Accounting System for the Williamson County Jail. The procurement seeks a qualified vendor to operate commissary services efficiently and effectively while maintaining facility security and providing adequate trust fund accounting capabilities integrated with the jail's existing Odyssey system. Deliverables include comprehensive operational plans, warehouse capabilities documentation, staffing proposals, detailed product menus with pricing, and a functional computerized accounting system. Key objectives focus on achieving reasonable market-based pricing while generating commission revenue for the county, with all commissary-related costs covered through product selling prices rather than county funding. Required qualifications include a minimum of five current bagged off-site commissary operations as references and five Texas facilities currently served, demonstrating proven experience with similar-sized operations and successful technology integrations in the corrections environment. The contract evaluation will be weighted equally across four categories: overall menu pricing (25 points), responses to specifications (25 points), commission to county jail (25 points), and years of experience in the corrections environment (25 points). The bid due date is March 31, 2026, with the opportunity posted on March 13, 2026.

The solicitation does not specify any set-aside designations or restrictions limiting organizational types from responding to this procurement. No incumbent vendors or current contractors are identified in the available documentation. The resulting contract will have an initial term of five years, with termination available at either party's option after the first twelve months upon sixty days' written notice. Price increases are permitted only on contract anniversary dates subject to facility approval, and the county reserves the right to spot purchase items if the vendor cannot fulfill orders within a reasonable timeframe. No specific award value or budget range is listed in the solicitation documents; however, commission payments to Williamson County will be calculated monthly based on net sales less refunds and allowances, indicating the financial arrangement is performance-based and tied directly to commissary sales volume.